Administrative Assistant

Job summary

The Administrative Assistant will prepare business reports, executive briefings, and project documentation while coordinating daily office operations and project logistics. They will also support the leadership team with scheduling, HR administration, and internal communications.

Job details

The Opportunity RAM Response Inc. is seeking a highly organized and professional Administrative Assistant to join our operations team. This role is ideal for someone who brings exceptional business writing skills, strong attention to detail, and the ability to turn complex project information into clear, polished reports, summaries, and executive briefings. Working closely with the Senior Leadership Team, you will help support day-to-day office operations, project administration, pre-job planning, and internal communications. Prior experience in project coordination, operations support, or a fast-paced professional office environment is considered a strong asset. About RAM Response Inc. RAM Response Inc. provides environmental emergency response, remediation, spill response, and related services across Western Canada. We are committed to delivering practical, environmentally responsible solutions while building trust, transparency, and long-term relationships with our clients, communities, and First Nation partners. Key Responsibilities Report Preparation: Compile data, project updates, and operational information into business reports, summaries, and executive briefings. Business Writing: Draft, edit, and proofread correspondence, project documents, proposals, internal communications, and presentations. Project Support: Coordinate pre-job planning, resource allocation, supply orders, One Calls, permits, and team travel to support timely project mobilization. Administrative Support: Maintain project files, document meeting minutes, prepare leadership presentations, and support management. Schedule meetings, appointments, travel, and bookings. Handle inquiries and correspondence professionally by phone, email, and mail. Maintain accurate records, databases, and filing systems while protecting confidential information. Assist with HR administration, onboarding, training records, safety documentation, and employee files. Coordinate office supplies, maintenance, uniforms, and daily office needs. Support marketing, social media, and internal communications. Qualifications Excellent business writing, editing, proofreading, and document preparation skills. Ability to turn complex data, project updates, and technical information into clear reports. Strong organization, prioritization, and deadline management skills. Project coordination, operations, or administrative experience is an asset. Business administration, HR, accounting education, or equivalent experience preferred. Knowledge of bookkeeping, payroll, HR administration, and office processes is an asset. High standards of accuracy, confidentiality, professionalism, and attention to detail. Proficient in Microsoft Office, Microsoft 365, spreadsheets, and web-based systems. Positive attitude, strong work ethic, and ability to work independently and collaboratively. What We Offer Competitive hourly compensation of $20–$25 per hour, based on experience Full-time Monday to Friday schedule, 7:30 a.m. to 4:00 p.m. Two Weeks Vacation Comprehensive Benefits package and Health Spend Account RRSP Program Onsite Parking Opportunity to contribute to a growing, fast-paced company with a collaborative team environment How to Apply If you enjoy working in a fast-paced environment, take pride in producing clear and professional business documents, and want to be part of a dynamic operations team, we encourage you to apply. Please submit your resume and cover letter by email to: careers@ramresponse.ca We thank all candidates for their interest; however, only those selected for an interview will be contacted.

What you’ll do

The Administrative Assistant will prepare business reports, executive briefings, and project documentation while coordinating daily office operations and project logistics. They will also support the leadership team with scheduling, HR administration, and internal communications.

Requirements

Candidates should possess excellent business writing, editing, and proofreading skills with a strong ability to manage complex data and project updates. Proficiency in Microsoft Office and experience in project coordination or administrative support is preferred.

Benefits

• Two weeks vacation
• Comprehensive benefits package
• Health spend account
• RRSP program
• Onsite parking

Listed skills

• report preparation · Preferred
• Project Coordination · Preferred
• Microsoft Office · Preferred
• Microsoft 365 · Preferred
• Bookkeeping · Preferred
• Payroll · Preferred
• Time management · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Business writing
• Report preparation
• Project coordination
• Operations support
• Proofreading
• Editing
• Data compilation
• Meeting minutes
• Microsoft Office
• Microsoft 365
• Spreadsheets
• HR administration
• Bookkeeping
• Payroll
• Time management
• Attention to detail
• Training Records Management
• Report Writing
• Office Supply Management
• Administrative Support
• Building Trust
• Professionalism
• Project Administration
• Positivity
• Spill Response
• Strong Work Ethic
• Administrative Functions
• Accounting
• Business Administration
• Management
• Business Writing
• Confidentiality
• Document Preparations
• Environmental Emergency
• Leadership
• Marketing
• Internal Communications
• Taking Meeting Minutes
• Operations
• Presentations
• Project Coordination
• Resource Allocation
• Filing
• Prioritization
• Project Files
• Detail Oriented
• Job Planning

Job areas

• Administrative
• Management & Leadership
• Human Resources
• Finance & Accounting
• Environmental & Sustainability
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive