Accounting and Office Administrator

Company Description R&D Partners is an award-winning science and tax consultancy that uses AI and advanced proprietary software tools to help companies efficiently receive more government funding, faster for less time and risk. We work closely with venture capitalists, banks, and the tech ecosystem to accelerate the growth of technology firms in Canada. Our team has successfully helped secure over $300M in funding for our clients. Job Description The Challenge We are looking for an Accounting and Office Administrator who will help manage day-to-day office tasks. The ideal candidate is a detail-oriented multi-tasker with excellent organizational and communication skills. If you are prepared to roll up your sleeves to achieve the Accounting and Office Administrator objectives, this position is for you! Responsibilities Accounting Handle payroll, including maintaining accurate records and liaising with payroll provider Assist with bookkeeping and recording of financial transactions of the company Proactively invoice and follow-up with clients Manage accounts payable and follow-up on accounts receivable Provide professional HR support to help with definition and communication of office policies Implement relevant accounting and admin process improvements Assist with the tax and funding research work Undertake other duties assigned from time to time by the firm Office coordination Manage general office operations, including purchasing of office supplies, handling incoming shipments, and coordinating IT and maintenance requests. Coordinate onboarding of new employees Manage office equipment and supplies Plan team lunches and stock the kitchen Plan and coordinate activities and events - team building activities, company dinners and other networking events. Plan and coordinate travel Support executive team with company activities Qualifications Working towards a Bachelor’s degree in Business Administration or related fields Excellent communicator – French and English (oral and written) Strong knowledge of MS office and preferably knowledge of TaxPrep and other corporate tax software Fast learner, tech lover, and energetic individual that is detail-oriented and has a great sense of humour Additional Information Join a dynamic growing team of engineers, scientists and financial professionals in a fast-paced learning environment Work with key influencers in the tech community Competitive base salary, bonus, and stock options Flexible and competitive health/dental benefits, and vacation Remote work policy with the option to work in our Montreal or Toronto office. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank you for your interest and unfortunately will only be able to contact those candidates selected for interviews.

The Accounting and Office Administrator will manage daily office operations, including payroll, bookkeeping, invoicing, and accounts payable/receivable. Additionally, the role involves coordinating office logistics, supporting HR policies, and assisting the executive team with events and travel.

Candidates should be working towards a Bachelor’s degree in Business Administration or a related field. Proficiency in MS Office and strong communication skills in both English and French are required.

• Competitive base salary • Bonus • Stock options • Health benefits • Dental benefits • Vacation

• CommunicationPreferred
• PayrollPreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Payroll
• Bookkeeping
• Invoicing
• Accounts payable
• Accounts receivable
• HR support
• Office administration
• TaxPrep
• Corporate tax software
• MS Office
• Communication
• Organizational skills
• Event planning
• Travel coordination
• Onboarding
• Office Supply Management
• Office Equipment
• Energetic
• Bilingual (French/English)
• Quick Learning
• Research
• Accounts Payable
• Accounts Receivable
• Accounting
• Artificial Intelligence
• Business Administration
• Corporate Tax
• Venture Capital
• Multitasking
• Operations
• Proprietary Software
• Purchasing
• Team Building
• Process Improvement
• Coordinating
• Detail Oriented

• Finance & Accounting
• Administrative
• Human Resources
• Consulting
• Accounting and Office Administrator
• Accounting Supervisor
• Accountants
• Financial Managers

Minimum education

Bachelor’s degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week