Office Manager

Job summary

Coordinate daily office administration and support the management team, including payroll administration, recordkeeping, payment processing, invoicing, and preparation of administrative documents. Serve as a key contact for residents, families, visitors, and staff; coordinate move-ins and office operations, provide concierge coverage as needed, and assist with other operational projects.

Job details

Position: Office Manager Location: Vaughan, ON - On-Site Salary: $60,000 + benefits and vacation Job Type: 12-month Contract with Potential for Extension Posting Type: Open Vacancy Our client, a well-established retirement community in Vaughan, is seeking a personable, organized and detail-oriented Office Manager to oversee daily administrative operations and provide support to its management team on a 12-month contract. This is an excellent opportunity for an experienced administrative professional who enjoys a varied role combining office management, payroll administration, resident services and general operational support. The successful candidate will play an important role in keeping the office running smoothly while providing a welcoming and professional experience for residents, families, visitors and staff. Responsibilities will include: - Coordinate day-to-day office administration and provide support to the management team - Assist with payroll administration, including payroll entry, updates and maintaining accurate employee information - Maintain organized resident files, employee records and confidential documentation - Assist with rental payment processing, invoicing and general accounting administration - Support resident move-ins, including documentation, coordination and administrative follow-up - Prepare correspondence, spreadsheets, reports and other administrative documents - Act as a key point of contact for residents, families, visitors and internal team members - Coordinate office supplies, administrative processes and general front-office operations - Provide support and coverage to the Concierge team as required - Assist with additional administrative projects and operational needs as they arise What we're looking for: - Previous experience in office management, administration, payroll coordination or a similar role - Hands-on experience supporting payroll administration and maintaining accurate employee records - Experience with Dayforce is a strong asset - Background in retirement living, healthcare, hospitality, residential property management or another service-oriented environment is an asset - Excellent organizational skills and the ability to manage multiple priorities in a busy environment - Strong written and verbal communication skills with a warm, professional and approachable manner - Strong attention to detail and discretion when handling confidential information - Proficiency with Microsoft Office, including Excel, Word and Outlook - A proactive, flexible and team-oriented approach with the ability to work independently This role is ideal for someone who enjoys taking ownership of administrative responsibilities, supporting a collaborative team and contributing to a welcoming, people-focused environment. Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca. REFER A TEMP HIRE AND EARN A BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Coordinate daily office administration and support the management team, including payroll administration, recordkeeping, payment processing, invoicing, and preparation of administrative documents. Serve as a key contact for residents, families, visitors, and staff; coordinate move-ins and office operations, provide concierge coverage as needed, and assist with other operational projects.

Requirements

Previous experience in office management, administration, payroll coordination, or a similar role is required, including hands-on payroll support and accurate employee recordkeeping; Dayforce experience is an asset. Candidates should have strong organizational, communication, and attention-to-detail skills, Microsoft Office proficiency, discretion with confidential information, and a proactive, flexible, team-oriented approach; service-sector experience is an asset.

Benefits

• Benefits
• Vacation

Listed skills

• Organization · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Management
• Administrative Operations
• Payroll Administration
• Employee Records Management
• Confidential Document Management
• Rental Payment Processing
• Invoicing
• Accounting Administration
• Resident Move-In Coordination
• Report and Correspondence Preparation
• Front-Office Operations
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Organization
• Communication

Job areas

• Administrative
• Management & Leadership
• Human Resources
• Finance & Accounting
• Customer Service & Support

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