Office Manager

Job summary

Coordinate daily office operations and support the management team, including payroll administration, recordkeeping, payment processing, invoicing, and preparation of administrative documents. Support resident move-ins, serve as a point of contact for residents and visitors, coordinate office processes and supplies, and provide concierge coverage and other operational support as needed.

Job details

Position: Office Manager Location: Vaughan, ON - On-Site Salary: Up to $65,000 Job Type: 12-Month Contract with Potential for Extension Posting Type: Open Vacancy Our client, a well-established retirement community in Vaughan, is seeking a personable, organized and detail-oriented Office Manager to oversee daily administrative operations and provide support to its management team on a 12-month contract. This is an excellent opportunity for an experienced administrative professional who enjoys a varied role combining office coordination, payroll administration, resident services and general operational support. The successful candidate will play an important role in keeping the office running smoothly while providing a welcoming and professional experience for residents, families, visitors and staff. Responsibilities will include: - Coordinate day-to-day office administration and provide support to the management team - Assist with payroll administration, including payroll entry, updates and maintaining accurate employee information - Maintain organized resident files, employee records and confidential documentation - Assist with rental payment processing, invoicing and general accounting administration - Support resident move-ins, including documentation, coordination and administrative follow-up - Prepare correspondence, spreadsheets, reports and other administrative documents - Act as a key point of contact for residents, families, visitors and internal team members - Coordinate office supplies, administrative processes and general front-office operations - Provide support and coverage to the Concierge team as required - Assist with additional administrative projects and operational needs as they arise What we're looking for: - Previous experience in office management, administration, payroll coordination or a similar role - Hands-on experience supporting payroll administration and maintaining accurate employee records - Experience with Dayforce is a strong asset - Background in retirement living, healthcare, hospitality, residential property management or another service-oriented environment is an asset - Excellent organizational skills and the ability to manage multiple priorities in a busy environment - Strong written and verbal communication skills with a warm, professional and approachable manner - Strong attention to detail and discretion when handling confidential information - Proficiency with Microsoft Office, including Excel, Word and Outlook - A proactive, flexible and team-oriented approach with the ability to work independently - A valid driver's licence and access to a vehicle This role is ideal for someone who enjoys taking ownership of administrative responsibilities, supporting a collaborative team and contributing to a welcoming, people-focused environment. Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca. REFER A TEMP HIRE AND EARN A BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Coordinate daily office operations and support the management team, including payroll administration, recordkeeping, payment processing, invoicing, and preparation of administrative documents. Support resident move-ins, serve as a point of contact for residents and visitors, coordinate office processes and supplies, and provide concierge coverage and other operational support as needed.

Requirements

Candidates should have previous experience in office management, administration, payroll coordination, or a similar role, including payroll support and accurate employee recordkeeping; Dayforce experience is an asset. Strong organization, communication, discretion, Microsoft Office proficiency, flexibility, and a team-oriented approach are required, along with a valid driver's licence and access to a vehicle.

Listed skills

• Customer service · Preferred
• document preparation · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Office Administration · Preferred
• Microsoft Word · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Office Management
• Payroll Administration
• Employee Records Management
• Confidential Records Management
• Rental Payment Processing
• Invoicing
• Accounting Administration
• Resident Move-In Coordination
• Document Preparation
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Organization
• Written And Verbal Communication
• Customer Service

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting
• Management & Leadership
• Hospitality

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