Senior Technology Executive Assistant

Job summary

The Senior Executive Assistant provides comprehensive support to the CTO and Technology Leadership Team, including calendar management, meeting coordination, and operational reporting. They also serve as a central point for strategic initiatives, drafting executive communications, and leveraging AI tools to enhance team productivity.

Job details

[https://performancemanager4.successfactors.com/logo/Purolator_Logo_11.09.gif] IT’S NOT A PACKAGE. IT’S A PROMISE®. As Canada’s leading integrated freight, package, and logistics provider, we’ve been helping promises get where they need to be for more than 60 years. How does the magic happen? The journey starts with you. The places we go, the elements we brave, the promises we deliver – it’s all possible because of our people. So, whether you’re looking to build new skills, make an impact in your community, or inspire your team, we go there for you. DESCRIPTION Reporting to the Senior Vice President & Chief Technology Officer, the Senior Executive Assistant serves as a trusted partner to the CTO and Technology Leadership Team, providing executive support, strategic coordination, and leadership operations support. The successful candidate is highly organized, proactive, and resourceful, with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. RESPONSIBILITIES Executive Support & Operations * Manage calendars, travel arrangements, expenses, purchase orders, invoices, and other executive support activities. * Coordinate leadership meetings, agendas, materials, logistics, and follow-up activities. * Organize team events, planning sessions, leadership offsites, and special initiatives. * Create, maintain, and consolidate reports, forecasts, dashboards, and other materials to support leadership decision-making. Strategic Coordination & Leadership Team Support * Serve as a central coordination point for Technology Leadership Team priorities, strategic and governance initiatives, and cross-functional activities. * Track leadership action items, decisions, commitments, and key deliverables to ensure timely execution and follow-up. * Support annual planning, budgeting, business reviews, and operational reporting activities. Executive Communications * Draft executive communications, leadership updates, executive summaries, and speaking notes by synthesizing information from multiple sources. * Develop presentations and content for Board, executive, and leadership meetings. AI & Productivity Enablement * Leverage approved AI and productivity tools to support executive communications, presentations, reporting and meeting summaries * Identify and recommend opportunities to enhance executive and team effectiveness through automation, emerging technologies, and productivity tools. * Other duties as assigned. EXPERIENCE * 5+ years of experience as an Executive Assistant, preferably in a fast-paced and dynamic environment. * Strong proficiency with MS Office 365, including Word, Teams, Excel, PowerPoint, and Outlook, and SAP Ariba. * Exceptional verbal and written communication skills. * Strong interpersonal skills with the ability to collaborate across teams and with external partners. * Strong business acumen, attention to detail, resourcefulness, and excellent problem-solving abilities. * Critical thinking skills with the ability to make informed decisions independently. * The ability to prioritize tasks effectively to manage multiple responsibilities simultaneously. Language Requirement: [[langRequirements]] POSTING DETAILS Location: 530 - Corporate Working Conditions: Office Environment Reports to: Senior Vice President and Chief Technology Officer --- Purolator is an equal opportunity employer committed to diversity and inclusion. We welcome all qualified applicants and provide accommodations during the recruitment process upon request. Purolator complies with Canadian law in all recruitment practices. During pre-screening, we may use an Artificial Intelligence (AI) tool, supported by human oversight, to efficiently manage tasks such as resume screening and candidate matching, enabling our team to connect with qualified candidates faster. Personal information is used solely for recruitment and managed in accordance with privacy legislation. For AI-related inquiries only, contact TalentCOE@purolator.com [TalentCOE@purolator.com]. To apply, visit our Careers Page. We recognize that employees and their families are essential to our success. We strive to provide a safe, healthy, and supportive workplace, ensuring the right people have the tools they need to thrive. Every day at Purolator is an opportunity to connect with colleagues, customers, and communities to make a positive impact. Learn more about our values at www.purolator.com [http://www.purolator.com].

What you’ll do

The Senior Executive Assistant provides comprehensive support to the CTO and Technology Leadership Team, including calendar management, meeting coordination, and operational reporting. They also serve as a central point for strategic initiatives, drafting executive communications, and leveraging AI tools to enhance team productivity.

Requirements

Candidates must have at least 5 years of experience as an Executive Assistant in a fast-paced environment. Proficiency in MS Office 365 and SAP Ariba is required, along with strong communication, interpersonal, and critical thinking skills.

Benefits

• Diversity and inclusion initiatives
• Accommodations during recruitment
• Supportive workplace

Listed skills

• Problem solving · Preferred
• Critical Thinking · Preferred
• Communication Skills · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive support
• Strategic coordination
• Calendar management
• Travel arrangements
• Expense management
• Leadership operations
• Project management
• Communication skills
• MS Office 365
• SAP Ariba
• Data reporting
• Business acumen
• Problem-solving
• Critical thinking
• AI tools
• Presentation development
• Resourcefulness
• Microsoft 365
• Emerging Technologies
• Planning
• Microsoft Excel
• Artificial Intelligence
• Budgeting
• Automation
• Business Acumen
• Dashboard
• Decision Making
• Communication
• Critical Thinking
• Executive Information Systems
• Preparing Executive Summaries
• Forecasting
• Governance
• Leadership
• Interpersonal Communications
• Invoicing
• Problem Solving
• Microsoft Outlook
• Operational Reporting
• Operations
• Microsoft PowerPoint
• Presentations
• Productivity Software
• Purchasing
• Resume Screening
• Team Effectiveness
• Travel Arrangements
• Collaboration
• Coordinating
• Prioritization

Job areas

• Administrative
• Management & Leadership
• Logistics
• Technology
• Technology Executive
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

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