Clerk IV - Capital Planning

Job summary

Coordinates the construction document design and review process for civil, mechanical, and electrical building systems, and supports the Capital Planning Services Department. Maintains project drawings, records, financial files, and departmental software, while preparing correspondence and reports, arranging meetings, and taking minutes.

Job details

Qualifications Grade 12 education (MB Standards) Experience in Architectural drafting relative to AutoCAD Architectural desktop 2018 Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology Understanding of basic construction standards, processes and the physical operations of large facilities Experience in Microsoft Project Experience in electronic staff scheduling software Experience in financial accounting related to budgets Demonstrated effectiveness in coordination, organization and minute taking for meetings Accurate keyboarding skills, with minimum 50 wpm Demonstrated organizational skills, and the ability to work independently Demonstrated communication skills Demonstrated flexibility to facilitate changes in techniques and procedures Ability to display independent judgment Ability to respect and promote a culturally diverse population Ability to respect and promote confidentiality Ability to perform the duties of the position on a regular basis Position Summary Coordination of the construction document design and review process and assistance in the execution of the many and varied functions, specifically as they relate to civil, mechanical and electrical building systems, as assigned to the Capital Planning Services Department. The Capital Planning Assistant functions in a confidential capacity in matters relating to labour relations. Responsibilities Overview: Types correspondence, memos, reports, specifications, financial statements, charts etc. Creates and updates existing drawings on Architectural desktop 2018. Works with a summer student. Organizes of filing systems, which includes drawings, specifications, and all correspondence as it relates to construction projects. Arranges meetings and appointments (including space and visual aids as required), and takes minutes at meetings as required. Maintains various financial files as they relate to ongoing construction and projects. Maintains appropriate and up-to-date computer programs for the Capital Planning Services Department. Other duties as assigned.

What you’ll do

Coordinates the construction document design and review process for civil, mechanical, and electrical building systems, and supports the Capital Planning Services Department. Maintains project drawings, records, financial files, and departmental software, while preparing correspondence and reports, arranging meetings, and taking minutes.

Requirements

Requires Grade 12 education under Manitoba standards, architectural drafting experience with AutoCAD Architectural Desktop 2018, and proficiency with Microsoft Office, Microsoft Project, and related information technology. Candidates should have knowledge of construction and facility operations, budgeting, scheduling software, meeting coordination, accurate typing of at least 50 words per minute, and strong organizational, communication, confidentiality, and independent-working skills.

Listed skills

• Architectural Drafting · Preferred
• Organization · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Construction Documentation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• AutoCAD Architectural Desktop
• Microsoft Office
• Microsoft Project
• Electronic Staff Scheduling Software
• Financial Accounting
• Budget Management
• Construction Documentation
• Architectural Drafting
• Meeting Coordination
• Minute Taking
• Organization
• Communication
• Keyboarding
• Confidentiality
• Cultural Awareness
• Independent Judgment

Job areas

• Administrative
• Construction
• Engineering
• Finance & Accounting

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