Administrative Assistant - Finance, Risk and Contract Management

Job summary

The administrative assistant will support finance, risk, and contract teams by managing calendars, coordinating meetings, and maintaining organized files. They will also assist with financial reporting, invoice tracking, contract renewals, and data entry to ensure efficient operations.

Job details

Job description: Overview The Administrative assistant will support the Finance, Risk, and Contract teams by handling administrative tasks, coordinating activities, and helping keep operations organized and efficient in a healthcare setting. This position is for one of our valued clients in non for profit healthcare organization. Key Responsibilities: Schedule meetings, manage calendars, take meeting notes, and prepare documents. Draft emails, reports, and presentations. Maintain organized files and act as a point of contact for internal and external communication. Assist with onboarding new team members. Support budgeting, financial reports, invoice tracking, and data entry. Help maintain risk records, track incidents, and support audits and compliance tasks. Assist with contract tracking, renewals, and documentation. Compile and organize data for reports and dashboards. Coordinate with different departments and support team projects. Qualifications: Diploma or degree in Business, Administration, Finance, or a related field. 3+ years of administrative or coordination experience in healthcare sector is a must Strong skills in Microsoft Office (Excel, Word, Outlook, PowerPoint). Detail-oriented, organized, and able to manage multiple tasks. Strong communication skills and ability to handle confidential information. Work Environment: Fast-paced healthcare setting with multiple deadlines and priorities.

What you’ll do

The administrative assistant will support finance, risk, and contract teams by managing calendars, coordinating meetings, and maintaining organized files. They will also assist with financial reporting, invoice tracking, contract renewals, and data entry to ensure efficient operations.

Requirements

Candidates must have a diploma or degree in Business, Administration, Finance, or a related field. A minimum of 3 years of administrative or coordination experience within the healthcare sector is required.

Listed skills

• document preparation · Preferred
• Administrative Support · Preferred
• Financial Reporting · Preferred
• Detail-oriented · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Meeting coordination
• Calendar management
• Document preparation
• Data entry
• Financial reporting
• Invoice tracking
• Budgeting support
• Risk record maintenance
• Contract tracking
• Compliance support
• Microsoft Office
• Communication skills
• Confidentiality
• Detail-oriented
• Organizational skills

Job areas

• Administrative
• Healthcare
• Finance & Accounting