Executive Assistant

Job summary

Manage executives’ calendars, meetings, travel, expenses, communications, and confidential records while serving as a point of contact for internal and external stakeholders. Prepare documents and presentations, anticipate leadership needs, collaborate with other assistants, and support special projects.

Job details

We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and clients, and handle confidential information with discretion. This role suits someone who does well in a fast-paced environment and likes staying a step ahead. Responsibilities Manage complex calendars, schedule meetings, and resolve conflicts Coordinate internal and external meetings, conference calls, client meetings, and events Arrange domestic and international travel, including flights, hotels, transportation, and itineraries Prepare expense reports and reconcile corporate card expenses Act as a point of contact for executives, internal teams, clients and outside stakeholders Manage incoming communications and prioritize time-sensitive requests Prepare, edit, and format presentations, reports, and correspondence Anticipate executives’ needs and handle scheduling and logistics before issues come up Maintain confidential files and records Work with other Executive Assistants on shared meetings and team initiatives Support special projects as needed Requirements 2-4+ years as an Executive Assistant or in senior-level administrative support Experience supporting senior executives in a fast-paced corporate or professional services setting Strong experience with complex calendars, travel coordination, and expense reporting Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams Excellent written and verbal communication skills Strong organization and attention to detail Professional and discreet, with sound judgment Preferred Financial services background, such as banking, investment, or asset management, or private equity Experience supporting multiple senior executives Experience with Concur or a similar travel and expense platform Takes initiative and works well with limited supervision

What you’ll do

Manage executives’ calendars, meetings, travel, expenses, communications, and confidential records while serving as a point of contact for internal and external stakeholders. Prepare documents and presentations, anticipate leadership needs, collaborate with other assistants, and support special projects.

Requirements

Requires 2–4 or more years of executive or senior-level administrative support experience, preferably supporting senior executives in a fast-paced corporate or professional services environment. Candidates should have strong calendar, travel, and expense coordination skills, proficiency with Microsoft Office and Teams, excellent communication and organizational abilities, discretion, and sound judgment.

Listed skills

• Microsoft Teams · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Coordination
• Travel Coordination
• Expense Reporting
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Written Communication
• Verbal Communication
• Organization
• Attention To Detail
• Confidentiality
• Stakeholder Communication
• Initiative

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting