Administrative Assistant

Job summary

Coordinate team information and office routines, manage correspondence, calls, appointments, meetings, and travel arrangements. Maintain filing systems, digital databases, office supplies, and accurate documents and records.

Job details

Overview Languages English Education Secondary (high) school graduation certificate Experience 2 years to less than 3 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Coordinate the flow of information within the team Open and distribute mail and other materials Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Maintain and manage digital database Experience and specialization Computer and technology knowledge MS Excel MS Outlook MS Word Additional information Work conditions and physical capabilities Fast-paced environment Work with minimal supervision Personal suitability Ability to multitask Organized Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for youths Participates in a government or community program or initiative that supports youth employment Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth

What you’ll do

Coordinate team information and office routines, manage correspondence, calls, appointments, meetings, and travel arrangements. Maintain filing systems, digital databases, office supplies, and accurate documents and records.

Requirements

Requires a secondary school graduation certificate and 2 to less than 3 years of experience. Candidates should know MS Excel, MS Outlook, and MS Word, and be organized, able to multitask, and comfortable working with minimal supervision in a fast-paced environment.

Listed skills

• Appointment Scheduling · Preferred
• telephone communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Information Coordination
• Mail Distribution
• Meeting Minutes
• Office Procedures
• Appointment Scheduling
• Telephone Communication
• Electronic Enquiries
• Data Compilation
• Office Supply Inventory
• Travel Arrangements
• Filing Systems
• Typing and Proofreading
• Database Management
• MS Excel
• MS Outlook
• MS Word

Job areas

• Administrative
• Transportation
• Logistics