Executive Assistant

Job summary

Provide high-level administrative and operational support to multiple C-suite executives, serving as their primary liaison with internal and external stakeholders. Manage calendars, meetings, leadership events, and complex travel logistics while developing efficient systems and anticipating executives’ needs.

Job details

We are hiring for this position out of our Toronto office. Successful candidates who apply outside of this area will be expected to relocate and reside in a location that is within a commutable distance. About the role: This role provides high-level transactional and operational administrative support to multiple C‑Suite executives, serving as the primary liaison between the executives and both internal and external stakeholders. Responsibilities include proactive calendar management, meeting coordination, and organizing leadership team events. The position also oversees complex travel planning and logistics, develops sustainable systems and processes to enhance executive efficiency, and consistently anticipates needs to ensure seamless day‑to‑day operations. About the day-to-day: * Provide transactional and operational administrative support to multiple C-Suite executives. * Act as the main point of contact between the Executives and internal and external stakeholders * Proactively manage calendars and set up meetings. * Coordinate meetings and events involving the executive leadership team. * Make travel arrangements, prepare itineraries, and plan logistics. * Create sustainable systems and processes for the Executive leadership team. * Proactively think ahead to anticipate needs. About the Qualifications: * At least 3 years of experience in an administrative to/ or executive assistant role directly reporting to upper management. * A Bachelor’s degree is considered an asset * Outstanding organization and time management skills * Strong interpersonal skills and the ability to build relationships with key stakeholders. * System proficiency in Microsoft products including MS Office Suite. * Proficiency in using video conferencing tools and software. * Excellent verbal and written communication skills. * Ability to maintain a high level of professionalism and confidentiality. * Ability to think critically and anticipate needs. About us: Peoples Group is a trusted financial services company for the innovators at the forefront of Canada’s economic future. With offices in Vancouver, Calgary and Toronto, we are driving change by working alongside challenger banks, fintechs, brokers, and merchants to foster a dynamic and competitive financial ecosystem. Our culture is built on four core behaviors: Grit to Grow, Connect to Collaborate, Putting Clients First, and Owning the Outcome. We believe people do not simply choose a company to work for—they choose a company that makes a positive impact in the lives of Canadians. Above all, we value people, build meaningful relationships, focus on individual strengths, and approach our work with passion. About the work environment: Peoples Group offers a flexible and hybrid work environment. In this role you will work a combination of in-office and remotely from home. Typically, you'll be working regular business hours, Monday to Friday between 8:00am and 4:30pm with flexibility around start/end times We offer: * A hybrid work environment, enabling you to balance your personal and professional life seamlessly. * Competitive salaries, profit sharing, RRSP matching and benefits from day one. * Generous paid time off to help achieve a healthy work-life balance. * A commitment to your well-being in five key areas: Financial, Physical, Social, Career, and Community. Hiring process: If your application is selected, you will be invited for a first interview with one of our Talent Acquisition Business Partners. Depending on the role, interviews may be conducted virtually or in-person. The hiring team will communicate any in-person requirements throughout the process. Compensation: The expected salary for this role is approximately $75,000-$90,000 per year, depending on the knowledge, skills, abilities and experience that the chosen candidate possesses. NOTE: This job posting is for an existing vacancy. Peoples Group is an Equal Employment Opportunity employer. Please accept our utmost appreciation for your interest; however, only those applicants under consideration will be contacted. We value and celebrate individuality while fostering an inclusive workplace for everyone. If there's any way we can support or accommodate you during the selection process, please don't hesitate to let us know.

What you’ll do

Provide high-level administrative and operational support to multiple C-suite executives, serving as their primary liaison with internal and external stakeholders. Manage calendars, meetings, leadership events, and complex travel logistics while developing efficient systems and anticipating executives’ needs.

Requirements

Applicants need at least three years of administrative or executive assistant experience directly supporting upper management; a bachelor’s degree is an asset. Strong organization, time management, interpersonal and communication skills, proficiency with Microsoft Office and video conferencing tools, professionalism, confidentiality, and the ability to anticipate needs are required.

Benefits

• Hybrid Work Environment
• Competitive Salary
• Profit Sharing
• RRSP Matching
• Benefits From Day One
• Paid Time Off
• Well-Being Support

Listed skills

• Time management · Preferred
• written communication · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Microsoft Office · Preferred
• Critical Thinking · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Coordination
• Event Planning
• Travel Planning
• Administrative Support
• Executive Support
• Stakeholder Relations
• Organization
• Time Management
• Interpersonal Communication
• Microsoft Office
• Video Conferencing
• Written Communication
• Verbal Communication
• Confidentiality
• Critical Thinking
• Workplace Inclusivity
• Professionalism
• Time Off Management
• Sustainable Systems
• Management
• Communication
• Financial Services
• Leadership
• Interpersonal Communications
• Operations
• Travel Arrangements
• Coordinating

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants