Office Manager

Job summary

The Office Manager oversees daily operations at the Ontario Head Office, including facilities management, reception, mailroom services, and vendor coordination. They are also responsible for financial administration, workplace safety, and supporting employee programs across multiple divisions.

Job details

OFFICE MANAGER Employment Type: Full-Time, Permanent Division: Corporate Location: Cambridge, ON WHO WE ARE Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture. THE ROLE We are seeking an Office Manager to join our corporate team. This role is responsible for the efficient and professional operation of the Ontario Head Office, overseeing office services, reception and mailroom, facilities and security, vendor management, workplace programs, office events and related financial administration. As the central point of contact for employees across multiple P&H divisions, the role maintains clear procedures, service standards, records and administrative controls. DAY TO DAY * Oversee day-to-day office services for the Ontario Head Office and provide responsive support to employees, visitors and business teams. * Coordinate reception coverage and ensure the professional handling of visitors, telephone calls and general office requests. * Oversee mail, courier and delivery services, including backup coverage and cross-training. * Serve as the primary day-to-day contact for property management, building operations and security. * Coordinate employee access cards, keys and fobs and maintain accurate access records. * Support workplace safety and emergency preparedness, including fire-warden coordination and evacuation documentation. * Plan and coordinate office-wide activities, employee clinics and seasonal initiatives. * Administer parking, fitness and other approved workplace programs, including enrolment, records and renewals. * Serve as the company contact for office-service providers, managing vendor onboarding, service schedules, renewals and issue resolution. * Coordinate office accounts payable and review vendor invoices for accuracy, coding and supporting documentation. * Maintain and reconcile petty cash in accordance with company procedures. * Provide day-to-day direction, scheduling and backup planning for reception, mailroom and office employees. * Other duties as assigned. WHAT YOU’LL BRING * Post-secondary education in business administration, office administration, facilities coordination or a related field. An equivalent combination of education and experience may be considered. * 5+ years of progressive experience in office administration, office operations, facilities coordination at a corporate level or multi-division office environment. * Previous supervisory or team-lead experience is preferred. * Experience coordinating vendors, facilities, reception or mailroom services, employee programs, processing invoices, reconciliations and record-keeping is required. * Excellent customer service and relationship-management skills. * Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams. * Sound judgment, professionalism and discretion in handling confidential information is required. * Ability to work independently, direct others and determine when escalation or approval is required. * Willingness to complete fire-warden or emergency-response training. * Ability to occasionally work outside regular business hours for office events or urgent building issues. * Occasional travel may be required for vendor, facility or company-related purposes. WHY JOIN US At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed: * Comprehensive Health Coverage (Medical, Dental, and Vision) * RRSP Matching Program * Paid Time Off and Wellness Initiatives * Learning and Development Opportunities * Tuition Reimbursement * Employee Assistance Program APPLY TODAY! We thank all applicants, however only those selected for an interview will be contacted. P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.

What you’ll do

The Office Manager oversees daily operations at the Ontario Head Office, including facilities management, reception, mailroom services, and vendor coordination. They are also responsible for financial administration, workplace safety, and supporting employee programs across multiple divisions.

Requirements

Candidates must have post-secondary education in business or office administration and at least 5 years of progressive experience in corporate office operations. Proficiency in Microsoft 365 and strong relationship-management skills are essential for this role.

Benefits

• Comprehensive Health Coverage
• RRSP Matching Program
• Paid Time Off
• Wellness Initiatives
• Learning and Development Opportunities
• Tuition Reimbursement
• Employee Assistance Program

Listed skills

• Time management · Preferred
• Facilities Management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Microsoft 365 · Preferred
• record keeping · Preferred
• Communication · Preferred
• Office Administration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Facilities Management
• Vendor Management
• Customer Service
• Relationship Management
• Microsoft 365
• Financial Administration
• Accounts Payable
• Emergency Preparedness
• Supervisory Skills
• Record Keeping
• Reconciliation
• Communication
• Problem Solving
• Time Management
• Invoicing
• Planning
• Operations
• Coordinating
• Innovation
• Microsoft PowerPoint
• Microsoft Excel
• Team Leadership
• Business Administration
• Artificial Intelligence
• Microsoft Outlook
• Professionalism
• Office Management
• Time Off Management
• Employee Assistance Programs
• Service Standards
• Scheduling
• Emergency Response
• Microsoft Access
• Workplace Safety
• Mailroom
• Property Management
• Agriculture
• Milling
• Decision Making Software
• Grain Handling

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Agriculture
• Customer Service & Support
• Office Manager
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

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