Administrative Assistant

Job summary

The Administrative Assistant provides organized administrative, operational, and logistical support to their department and manager. They also actively seek out and network with services and resources available to Indigenous families within the service area.

Job details

Why make ONWA your career choice? Make a difference in the lives of Indigenous peoples by supporting and advocating for positive change. ONWA prides itself on providing all employees with a total rewards package that is generous and supports our workforce and their family members: Competitive salaries Generous paid vacation time Paid time off at Christmas above paid vacation time Additional paid stat and civic holidays 35-hour work week Comprehensive benefits program including health, paramedical, dental, vision, and EAP. All premiums are covered by the employer. Healthcare Spending Account and Lifestyle Spending Account Participate in CAAT defined benefit pension plan and retire with secure lifetime retirement income Paid sick days Paid cultural/personal wellness days Flexible scheduling to support work-life balance Ongoing professional development. Possible reimbursement on a portion of cell phone and internet expenses VISION: At the Ontario Native Women’s Association (ONWA), we celebrate and honor the safety and healing of Indigenous Women and Girls as they take up their leadership roles in the family, community, provincially, nationally, and internationally for generations to come. SCOPE: The Administrative Assistant will support their manager and the department in which they reside. This role will actively seek out services and resources available to Indigenous families within the service area. Reporting to their Manager or designate, the Administrative Assistant will perform general office management duties, providing organized and proactive administrative, operational, technical, and logistical support to the department. QUALIFICATIONS: Grade 12 or Office Certification – Business Certificate and 2 years’ experience in an Indigenous community setting, combined with strong administrative skills and experience. Excellent relationship building skills with the ability to maintain positive relationships with local service agencies. Experience in tracking and reporting statistical information. Knowledge, awareness, and connection to community resources, services and organizations within the community(s). Ability to network with other community agencies/services/organizations. Demonstrated experience providing services to Indigenous families and communities. Must be dependable, able to follow instructions, respond to management direction, and be able to improve performance through management feedback. Capacity to solve problems and understand different perspectives. Ability to plan, organize, and manage time effectively. Highly motivated with the ability to work with minimal supervision, independently or as part of a team. Excellent organizational and communication skills and an ability to follow through on assigned duties independently with strict deadlines. Knowledge of Not-For Profit Organizations. Proficient working knowledge of MS Office Software, internet, and general office equipment, as well as internal database and software systems etc. Ability to travel. Reliable vehicle, appropriate (minimum $2M) vehicle insurance coverage and valid Ontario “G” class driver’s license. Current, valid vulnerable sector criminal records check. Valid 1st Aid/CPR. A cellular phone and internet access is required within this position. Must be willing and able to work a flexible working from home arrangement if required. This may include a combination of virtual remote work in your home and in office arrangements. This will be based on operational needs and will be determined by ONWA. Ability to speak an Indigenous Language is considered an asset. Please know, this is an existing role we are looking to fill. The full salary range for this role is $38,600 - $47,124.80. ONWA conducts annual performance reviews, and employees may be eligible for salary adjustments based on performance outcomes and available funding. We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you would like to learn more about the job, please send us an email at hr@onwa.ca.

What you’ll do

The Administrative Assistant provides organized administrative, operational, and logistical support to their department and manager. They also actively seek out and network with services and resources available to Indigenous families within the service area.

Requirements

Candidates must have a Grade 12 diploma or business certificate and at least 2 years of experience in an Indigenous community setting. Proficiency in MS Office and the ability to travel with a reliable vehicle and valid driver's license are required.

Benefits

• Health insurance
• Paramedical insurance
• Dental insurance
• Vision insurance
• Employee assistance program
• Healthcare spending account
• Lifestyle spending account
• Defined benefit pension plan
• Paid sick days
• Paid cultural wellness days
• Paid personal wellness days
• Paid vacation time
• Paid Christmas time off
• Paid statutory holidays
• Professional development

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• MS-Office · Preferred
• Communication Skills · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Office management
• Relationship building
• Statistical reporting
• Community resource knowledge
• Problem solving
• Time management
• Communication skills
• MS Office
• Database management
• Logistical support
• Indigenous community engagement
• Office Equipment
• Time Off Management
• Follow Through
• Advocacy
• Administrative Functions
• Valid Driver's License
• Self-Motivation
• First Aid
• Management
• Computer-Aided Audit Tools
• Cardiopulmonary Resuscitation (CPR)
• Communication
• Disabilities
• Employee Assistance Programs
• Leadership
• Microsoft Office
• Office Management
• Performance Review
• Relationship Building
• Software Systems
• Time Management

Job areas

• Administrative
• Social Services
• Government & Public Sector
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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