Administrative Assistant Bookkeeper

Job summary

Maintain financial records, process journal entries, reconcile accounts, and prepare or review financial statements for multiple managed properties. Monitor income and expenses, support budgeting and reporting, manage payables and receivables, communicate with contractors, clients, and tenants, and assist with property-related tasks and regulatory compliance.

Job details

Company Description New Towne Property Management specializes in commercial property management for office buildings, retail spaces, industrial complexes, and mixed-use developments across the Fraser Valley. The company focuses on hands-on, locally driven service to ensure properties operate smoothly and clients remain satisfied. New Towne is committed to helping clients protect and grow their real estate investments through personalized and proactive management. Whether supporting a single property or a large portfolio, the team delivers tailored solutions to enhance asset performance and long-term value. Role Description The Bookkeeper/Assistant is a contract, on-site role based in Abbotsford, British Columbia, Canada, supporting the financial operations of New Towne’s managed properties. Day-to-day responsibilities include maintaining accurate financial records, processing journal entries, and reconciling accounts. The role involves preparing and reviewing financial statements, monitoring income and expenses, and assisting with budgeting and reporting for multiple properties. Communiicating with contractors, clients and tenants. The Bookkeeper will use property management accounting software to manage payables and receivables, track tenant payments, and ensure timely and accurate financial documentation. Collaboration with the property manager and other team members is expected to support informed financial decision-making including getting quotes on jobs, attending properties when required and compliance with relevant regulations. Qualifications Strong bookkeeping skills, including experience with journal entries (accounting) and day-to-day ledger maintenance. Ability to prepare, analyze, and interpret financial statements and related reports. Proficiency with accounting software and basic finance principles relevant to property management. Attention to detail, accuracy in data entry, and strong organizational skills. Effective communication skills and the ability to collaborate with cross-functional teams. Previous experience in real estate or property management finance is an asset. Post-secondary education in accounting, finance, or a related field, or equivalent practical experience. Excellent Engilish communiciation skills. Proficient in reading and writing skills. Eligibility to work on-site in British Columbia, Canada, and commitment to maintaining confidentiality and ethical standards.

What you’ll do

Maintain financial records, process journal entries, reconcile accounts, and prepare or review financial statements for multiple managed properties. Monitor income and expenses, support budgeting and reporting, manage payables and receivables, communicate with contractors, clients, and tenants, and assist with property-related tasks and regulatory compliance.

Requirements

Candidates should have bookkeeping experience, including journal entries and ledger maintenance, and be able to prepare and interpret financial statements and reports. Proficiency with accounting software, strong attention to detail, organization and communication skills, and post-secondary education in accounting, finance, or a related field—or equivalent practical experience—are requested; real estate or property management finance experience is an asset.

Listed skills

• Organization · Preferred
• Budgeting · Preferred
• Financial Reporting · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Financial analysis · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Bookkeeping
• Journal Entries
• Ledger Maintenance
• Financial Statement Preparation
• Financial Analysis
• Account Reconciliation
• Accounts Payable
• Accounts Receivable
• Budgeting
• Financial Reporting
• Accounting Software
• Property Management Accounting
• Data Entry Accuracy
• Organization
• Communication
• Confidentiality

Job areas

• Finance & Accounting
• Administrative
• Management & Leadership