Temporary Administrative Assistant

Job summary

Provide administrative support, maintain filing systems, process payments, and manage correspondence, calls, and client enquiries. Support pre- and post-auction activities, prepare catalogues and marketing materials, and welcome and direct customers.

Job details

Maynards has been handling fine art, antiques, and rare finds of all kinds for more than 100 years. Our mission is to engage both emerging and established collectors, making artworks of diverse background, style, and price point accessible through both on-site and online venues. Founded in 1902, in Victoria, British Columbia, Canada, Maynards is a traditional fine art and antiques auction house that has sold many of the great estates of the province. We relocated the company headquarters to Vancouver in 1956, and over the course of the next half-century established permanent offices around the globe. Website: www.maynardsfineart.com We are seeking a temporary full-time Administrative Assistant for 6 to 7 weeks (potential extension) who is self motivated, detail-oriented, and thrives in a fast-paced environment who will work very closely with customers and the showroom team. This position involves a key role in ensuring the smooth operation of daily activities of our auction house. Job Responsibilities: Providing administrative support to ensure efficient office operations. Maintaining physical and digital filing systems. Taking payments in person or via telephone. Managing correspondence, phone calls, and client enquiries in a professional and timely manner. Supporting pre and post-auction activities, including invoicing and client follow-ups. Assisting with auction catalogues, condition reports, newsletters and other marketing materials. Welcoming and directing customers and maintaining a professional image for the organization. Work Location: In person Compensation: $20/ hr Hours: Monday to Friday 8:30- 5 PM with paid one hour lunch break

What you’ll do

Provide administrative support, maintain filing systems, process payments, and manage correspondence, calls, and client enquiries. Support pre- and post-auction activities, prepare catalogues and marketing materials, and welcome and direct customers.

Requirements

The employer seeks a self-motivated, detail-oriented assistant who can thrive in a fast-paced environment and work closely with customers and the showroom team. The role is temporary full-time for six to seven weeks, with a potential extension; no specific education or prior experience requirements are stated.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• telephone communication · Preferred
• Payment Processing · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Office Operations
• Physical And Digital Filing
• Payment Processing
• Correspondence Management
• Telephone Communication
• Client Enquiries
• Invoicing
• Client Follow-Up
• Auction Catalogue Assistance
• Condition Reports
• Newsletter And Marketing Materials
• Customer Service
• Attention To Detail
• Time Management

Job areas

• Administrative
• Customer Service & Support
• Retail
• Art & Design