Executive Assistant

Job summary

Provide comprehensive administrative and executive support to senior leadership, including calendar and meeting management, travel arrangements, expense reports, document preparation, and correspondence. Coordinate office management activities and events, and follow up on action items while facilitating communication with internal teams and external stakeholders.

Job details

Role Description The Executive Assistant is a full-time, on-site role based in Montreal, QC, responsible for providing comprehensive administrative and executive support to senior leadership. Day-to-day tasks include managing calendars, scheduling meetings, coordinating travel arrangements, preparing expense reports, and organizing documents and presentations. The role involves handling correspondence, screening calls and emails, and ensuring timely follow-up on action items and deadlines. The Executive Assistant will also support office management activities (maintenance, purchasing, and coordinating events). Collaboration with internal teams and external stakeholders is expected to ensure smooth communication and efficient operations. Qualifications Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and travel planning. Candidates should possess solid Administrative Assistance skills, such as document preparation, filing, scheduling, and general office coordination. Candidates should possess experience with Expense Reports, including tracking, reconciliation, and adherence to company policies. Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact effectively and professionally at all organizational levels. Additional beneficial qualifications include strong organizational and time-management abilities, attention to detail, discretion in handling confidential information, proficiency with office productivity software (e.g., MS Office or Google Workspace), and prior experience supporting executives or senior managers. A college diploma or bachelor’s degree in business administration or a related field, and fluency in English; proficiency in French is an asset given the Montreal location.

What you’ll do

Provide comprehensive administrative and executive support to senior leadership, including calendar and meeting management, travel arrangements, expense reports, document preparation, and correspondence. Coordinate office management activities and events, and follow up on action items while facilitating communication with internal teams and external stakeholders.

Requirements

Candidates should have executive and administrative support experience, including calendar management, meeting coordination, travel planning, and expense reporting. Strong communication, organization, time management, discretion, and office software proficiency are beneficial; a college diploma or bachelor's degree in business administration or a related field is noted, and French proficiency is an asset.

Listed skills

• Time management · Preferred
• document preparation · Preferred
• written communication · Preferred
• Organization · Preferred
• Google Workspace · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Administrative Support
• Calendar Management
• Meeting Coordination
• Travel Planning
• Expense Reporting
• Document Preparation
• Office Coordination
• Written Communication
• Verbal Communication
• Organization
• Time Management
• Attention to Detail
• Confidentiality
• Microsoft Office
• Google Workspace
• Event Coordination

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting