Legal Administrative Assistant

Job summary

Manage office communications in English and Farsi, follow up with clients and external parties, and keep documents, calendars, deadlines, and task lists organized. Support billing and data entry in Clio, handle errands, and identify ways to improve office operations.

Job details

About Lime Law Lime Law Corporation is a boutique law firm serving clients across the Lower Mainland in real estate, private mortgage lending, corporate and commercial work, and estate planning. We run a modern, paperless practice built on Clio and other legal tech, and we serve a large Persian-speaking client base. We also give back: we take on pro bono files, offer reduced rates to nonprofits and people who need the help, and put in volunteer hours in the community. We’re moving into a new office in North Vancouver, and we’re looking for someone to grow with us. The role This is a full-time, on-site position in North Vancouver. You’ll be the person who keeps the office running and keeps our clients informed. Day to day, you will: Answer and return phone calls and emails, in English and Farsi Follow up with clients to collect documents, confirm appointments, and keep files moving Follow up with opposing parties, opposing counsel, lenders, realtors, and other offices on outstanding items Sort, scan, label, and file documents so everything lives where it should Keep the calendar, deadlines, and task lists organized Do bank runs, courier drop-offs, and other errands Help with billing and data entry in Clio Spot ways to make the office run better and speak up about them What we need Fluent, polished English and Farsi — written and spoken. This is mandatory. Most of our clients speak Farsi, and every letter, email, and phone call represents the firm. Strong organizational skills and a sharp eye for detail A friendly, professional phone manner and the persistence to follow up until something gets done Comfort with office software (Microsoft Office, Google Workspace, Adobe) and a willingness to learn new tools Discretion with confidential information Reliability, and the ability to walk to banks Nice to have Experience with Clio — a big plus Prior experience in a law office, notary office, or real estate or mortgage brokerage A legal assistant or paralegal certificate or diploma Familiarity with basic legal terminology or BC conveyancing

What you’ll do

Manage office communications in English and Farsi, follow up with clients and external parties, and keep documents, calendars, deadlines, and task lists organized. Support billing and data entry in Clio, handle errands, and identify ways to improve office operations.

Requirements

Fluent, polished spoken and written English and Farsi are mandatory, along with strong organizational skills, attention to detail, a professional phone manner, persistence, discretion, and reliability. Candidates should be comfortable with Microsoft Office, Google Workspace, and Adobe; Clio experience, legal or real estate office experience, relevant education, and familiarity with legal terminology or BC conveyancing are advantageous.

Listed skills

• Adobe · Preferred
• Organization · Preferred
• Reliability · Preferred
• Google Workspace · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• English-Farsi Bilingual Communication
• Client Follow-Up
• Document Management
• Calendar and Deadline Management
• Organization
• Attention to Detail
• Professional Phone Etiquette
• Persistence
• Microsoft Office
• Google Workspace
• Adobe
• Clio
• Data Entry
• Confidentiality
• Reliability
• Basic Legal Terminology

Job areas

• Legal
• Administrative
• Customer Service & Support