Executive assistant

Job summary

The executive assistant will compile data, prepare reports, and coordinate administrative policies for executive committees and boards. They are also responsible for managing daily operations, organizing meetings, and maintaining quality control records.

Job details

Work Term: Permanent Work Language: French Hours: 35 hours per week Education: Bachelor's degree Experience: 3 years to less than 5 years Work setting Urban area Associations and non profit organizations Community-based shelter Tasks Compile data to prepare documents Establish and co-ordinate administrative policies and procedures Prepare reports and others documents for consideration and presentation to executive committees and boards of directors Analyze incoming and outgoing memoranda, submissions and reports Prepare agendas and make arrangements for committee, board and other meetings Conduct research Liaise with departmental and corporate officials and with other organizations and associations Plan, organize, direct, control and evaluate daily operations Provide customer service Arrange travel, related itineraries and make reservations Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents Manage events Type and proofread correspondence, forms and other documents Apply quality control procedure Maintain quality control and production records Conduct quality control Computer and technology knowledge SharePoint MS PowerPoint MS Excel MS Office MS Outlook MS Word Area of work experience Quality assurance or control Area of specialization Quality improvement Screening questions Are you available for shift or on-call work? Are you available to start on the date listed in the job posting? Do you have experience working in this field? Do you have the required certifications listed in the job posting? Do you meet the language requirements listed in the job posting for the position (English or French)? Employment terms options Day Health benefits Dental plan Disability benefits Health care plan Paramedical services coverage Vision care benefits Financial benefits Group insurance benefits Life insurance Long term benefits Long-term care insurance Other Benefits Paid time off (volunteering or personal days) Team building opportunities Travel insurance Wellness program

What you’ll do

The executive assistant will compile data, prepare reports, and coordinate administrative policies for executive committees and boards. They are also responsible for managing daily operations, organizing meetings, and maintaining quality control records.

Requirements

Candidates must hold a bachelor's degree and possess between 3 to 5 years of relevant experience. Proficiency in Microsoft Office suite and strong organizational skills are required for this role.

Benefits

• Health plan
• Dental plan
• Disability benefits
• Paramedical services coverage
• Vision care benefits
• Group insurance benefits
• Life insurance
• Long-term care insurance
• Paid time off
• Team building opportunities
• Travel insurance
• Wellness program

Listed skills

• Customer service · Preferred
• SharePoint · Preferred
• Quality Control · Preferred
• MS-Office · Preferred
• report preparation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative policies
• Report preparation
• Data compilation
• Research
• Event management
• Quality control
• SharePoint
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Customer service
• Travel arrangements
• Financial statements
• Proofreading

Job areas

• Administrative
• Social Services
• Management & Leadership