Executive Assistant

Job summary

Provide comprehensive administrative support to the CEO and team, including calendar and travel management, communications, document preparation, and meeting coordination. Handle routine accounting and office administration, and plan and coordinate team events and special projects.

Job details

Executive Assistant Hybrid, with three days per week in the downtown Toronto office Permanent, full-time $100,000+ per year, plus 10% Bonus structure Comprehensive benefits package Employer-matching RRSP program Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office environment. This is a varied, hands-on role combining executive-level administrative support, routine accounting functions, office coordination, and event management. The ideal candidate is resourceful, comfortable managing competing priorities, and willing to take ownership of a broad range of responsibilities while maintaining the highest standards of professionalism and confidentiality. Responsibilities: Provide comprehensive administrative support to the CEO and team, anticipating needs and ensuring priorities are managed efficiently. Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts. Arrange domestic and international travel, including flights, accommodations, itineraries, and related logistics. Prepare, proofread, and format correspondence, presentations, reports, and other business documents. Manage incoming communications, prioritize requests, and coordinate follow-up items. Handle sensitive business and financial information with discretion. Perform routine accounting functions, including processing invoices, tracking expenses, and maintaining accurate financial records and occasional in-person bank runs. Assist with organizing financial documentation and supporting month-end administrative processes. Oversee day-to-day office administration, including supplies, vendor relationships, and general office organization. Plan, coordinate, and manage monthly office and team events, including scheduling, venue or catering arrangements, communications, and event logistics. Coordinate internal and external meetings, ensuring materials, refreshments, and other requirements are prepared. Support team activities and special projects, contributing to a positive and well-organized office environment. Qualifications Several years of experience as an Executive Assistant supporting a CEO, senior executive, or leadership team in a fast-paced professional environment. Experience in financial services, private equity, investment management, or professional services would be an asset. Strong organizational skills and the ability to manage multiple priorities with accuracy and attention to detail. Excellent written and verbal communication skills and a polished, professional approach. Demonstrated discretion and sound judgment when handling confidential information. Proficiency in Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and QuickBooks Online is an asset. Strong initiative, a solutions-oriented mindset, and the ability to work independently. A flexible, hands-on approach and willingness to assist wherever needed in a small office environment. This position is ideal for a polished, dependable professional who enjoys a diverse role and takes pride in keeping a busy executive and small team organized and operating smoothly. The successful candidate will bring a balance of executive support, financial administration, and event coordination skills, along with the initiative and discretion required. Why Kelly® As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined. About Kelly® At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary and non-traditional workstyles because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world. Kelly is an equal opportunity employer, committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process, as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

What you’ll do

Provide comprehensive administrative support to the CEO and team, including calendar and travel management, communications, document preparation, and meeting coordination. Handle routine accounting and office administration, and plan and coordinate team events and special projects.

Requirements

Several years of experience supporting a CEO, senior executive, or leadership team in a fast-paced professional environment are required; financial services or related industry experience is an asset. Candidates should have strong organizational and communication skills, discretion, proficiency with Microsoft Office, and a flexible, independent, hands-on approach; QuickBooks Online is an asset.

Benefits

• Bonus
• Comprehensive Benefits Package
• Employer-Matching RRSP

Listed skills

• Communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Quickbooks Online · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Meeting Coordination
• Travel Arrangements
• Business Writing
• Communication
• Confidentiality
• Invoice Processing
• Expense Tracking
• Financial Recordkeeping
• Office Administration
• Vendor Management
• Event Planning
• Microsoft Outlook
• Microsoft Office
• QuickBooks Online

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership

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