Office Manager - Truro

Job summary

Manage office administration, supplies, purchasing, cash controls, and steel inventory, including vendor communication and shipping document processing. Support the Site Manager and operations manager, provide daily reports and analyses, and help maintain effective operations and excellent customer service.

Job details

About the Company: Subway Bottle Exchange is in Bible Hill and is an award-winning Enviro-Depot specializing in recycling beverage containers, scrap metal (copper, aluminum), and other materials. It acts as a community hub for refunding container deposits, ensuring high-efficiency waste diversion. What we offer: Extended health, vision and dental benefits Life insurance Employee Assistance Program RRSP match Primary responsibilities and duties: Assisting with the management of steel inventory by receiving quotes, communicating with external vendors to ensure the best value for the company Maintaining rigorous controls over cash management Overseeing office supplies, inventory, and purchasing Ensuring customers receive excellent customer service Providing daily reports and analyses to the main office Working closely with the Site Manager to ensure operational effectiveness of the business Reviewing and posting of packing slips, bills of lading and other shipping documents Document Processing Data Entry General Office Filing Assist operations manager with administrative tasks Be a central part of the team Keeping work area clean and organized Qualifications: Exceptional leadership skills and communication skills Strong Excel skills (experience in creating and maintaining financial spreadsheets with formulas) Post-secondary education in Business Administration, Accounting, or Office Management an asset Shipping and logistics experience from an office standpoint 2-5 years' experience in a busy administrative role Able to multitask in a fast-past industrial environment with a positive and friendly manner Experience with MS Office applications Highly organized with an ability to prioritize a changing workload Attention to detail is a must Knowledge of accounts payable/receivable will be considered an asset Candidates must pass a Criminal Record Check as a condition of employment Due to high volume, only those selected for an interview will be contacted. Hours of Work: Monday to Friday, 8:00 AM - 5:00 PM and every other Saturday from 8am - 12pm *Applicants must be authorized to work in Canada. We are unable to sponsor or take over sponsorship of an employment Visa at this time. * #INDLP Please visit our careers page to see more job opportunities.

What you’ll do

Manage office administration, supplies, purchasing, cash controls, and steel inventory, including vendor communication and shipping document processing. Support the Site Manager and operations manager, provide daily reports and analyses, and help maintain effective operations and excellent customer service.

Requirements

The role calls for 2–5 years of experience in a busy administrative position, strong leadership and communication skills, proficiency with Excel and Microsoft Office, and the ability to prioritize changing workloads in a fast-paced industrial environment. Post-secondary education in business administration, accounting, or office management, shipping and logistics experience, and accounts payable/receivable knowledge are assets; a criminal record check is required.

Benefits

• Extended Health Benefits
• Vision Benefits
• Dental Benefits
• Life Insurance
• Employee Assistance Program
• RRSP Match

Listed skills

• Customer service · Preferred
• Organization · Preferred
• Leadership · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Prioritization · Preferred
• Data entry · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Leadership
• Communication
• Microsoft Excel
• Financial Spreadsheet Management
• Cash Management
• Inventory Management
• Purchasing
• Customer Service
• Data Entry
• Document Processing
• Shipping Documentation
• Microsoft Office
• Organization
• Prioritization
• Attention to Detail
• Accounts Payable and Receivable

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support
• Logistics
• Environmental & Sustainability