Administrative Assistant (HR) #2026082

Job summary

The Administrative Assistant provides essential support for the HR department, focusing on recruitment, onboarding, and general HR administration. The role also involves assisting with payroll processing and providing administrative support for various HR committees and meetings.

Job details

About the role The Administrative Assistant provides essential support for the HR department and assistance for payroll administration. This role is suited for a detail‑oriented professional who thrives in a collaborative environment and is committed to maintaining high standards of accuracy, confidentiality, and compliance. What you'll do Recruitment & Selection (Primary Focus) Manage end‑to‑end candidate flow within the ATS, ensuring data accuracy, timely progression, and consistent communication. Draft, post, and monitor job advertisements across internal and external platforms. Prepare and issue offer letters, employment agreements, and related onboarding documentation. Maintain recruitment records to ensure audit readiness and compliance with organizational requirements. General HR Administration Facilitate onboarding activities, including certificate verification, worker permit tracking, and printing employee ID cards. Maintain funder‑required certification records, including monitoring expiry dates and coordinating renewals. Support updates to the Employee Handbook, HR policies, and related documents. Maintain job description catalogues, vacancy records, and staffing documentation. Track employee restrictions, limitations, and accommodation plans, ensuring documentation is current and accessible. Assist with WCB claim coordination, including documentation, follow‑up, and communication with internal stakeholders. Provide administrative and coordination support for HR meetings, including HR Huddle, Probationary Reviews, OH&S Committee, and EDI Committee. Labour Relations Support Assist with grievance case management by organizing documentation, preparing case files, and attending meetings. Payroll (Backup Support) Process new hires and terminations within payroll systems, ensuring accurate setup and offboarding. Assist with pay changes, retroactive adjustments, and corrections. Provide backup support for bi‑weekly payroll processing, including timesheet validation, coding checks, and anomaly review. Maintain accuracy and timeliness in all payroll‑related tasks. Qualifications Post‑secondary education in Human Resources, Business Administration, or a related field. 1 - 3 years of HR experience, with exposure to payroll processes. Experience with HRIS platforms (e.g., Rippling), ATS modules, and payroll systems is an asset. Strong organizational skills, attention to detail, and ability to manage competing priorities. Excellent communication skills and a commitment to confidentiality and professional conduct. Ability to build collaborative relationships across departments and maintain composure during sensitive conversations. Additional Information The above statements reflect general details considered necessary to describe the principal functions of the job and shall not be construed as the detailed description of all work assignments that may be inherent to the position. Your past doesn’t need to define your future. JHSS requires a Criminal Record and Vulnerable Sector Check for all eligible employees, though the presence of a criminal record will not alone preclude employment and will be investigated to determine the circumstances and the relevance of the convictions for the position being considered in accordance with any applicable legislation.

What you’ll do

The Administrative Assistant provides essential support for the HR department, focusing on recruitment, onboarding, and general HR administration. The role also involves assisting with payroll processing and providing administrative support for various HR committees and meetings.

Requirements

Candidates must have post-secondary education in Human Resources, Business Administration, or a related field. A minimum of 1-3 years of HR experience with exposure to payroll processes is required.

Listed skills

• Recruitment · Preferred
• Administrative Support · Preferred
• Compliance · Preferred
• Communication · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Human Resources
• Payroll Administration
• Recruitment
• ATS
• HRIS
• Onboarding
• Data Accuracy
• Confidentiality
• Compliance
• Employee Handbook
• Grievance Case Management
• WCB Claim Coordination
• Administrative Support
• Communication
• Organizational Skills
• Payroll Processing
• Composure
• Payroll Systems
• Payroll Policies and Processes
• Auditing
• Business Administration
• Case Management
• Human Resources Information System (HRIS)
• Employment Contracts
• Labor Relations
• Legislation
• Collaboration
• Cataloguing
• Coordinating
• Detail Oriented

Job areas

• Human Resources
• Administrative
• Finance & Accounting
• Administrative Assistant
• Human Resources Administrative Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping