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Job summary

The corporate clerk will independently conduct minute book reviews for various entity types and identify data issues to ensure record integrity. They will also manage and organize corporate documents within electronic databases like iManage and Athennian.

Job details

ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions. PROFILE Gowling WLG’s Ottawa office is currently seeking Corporate Clerks for our Business Law Corporate Services group with eight to ten years of law clerk experience. The successful candidate(s) will be supporting a key national project with the digitization of our corporate services process. The corporate clerk will help with data integrity for the corporate records for various clients. This individual will have an exciting opportunity to work alongside a great team of corporate clerks and lawyers in a challenging professional services environment. We can be flexible with hours and days in the office. Overtime and work outside of the standard hours will not be necessary. RESPONSIBILITIES Independently complete a minute book review of various entity types (corporation, not-for-profit, LLPs) in electronic format. Identify corporate data issues to ensure that the minute book and other corporate records are complete in the electronic database. Exercising discretion and judgement when reviewing and organizing documents and materials within iManage and Athennian. Ensuring the currency and integrity of the corporate materials saved in iManage, Closing Folders and Athennian. QUALIFICATIONS A minimum of eight to ten years’ legal experience as a Corporate Law Clerk/Paralegal in the Province of Ontario. Demonstrated initiative and capacity to work proactively and independently, as well as in a team environment, including training junior clerks and new team members. Excellent organizational skills and the ability to redefine priorities when necessary. Strong attention to detail, with the ability to analyze legal documents for accuracy. Ability to work efficiently and effectively with technology. Willingness to continuously learn and develop new skills. Strong time management skills, ability to meet deadlines, proven effectiveness in delivering fast and accurate client service. Ability to communicate effectively with Firm members, verbally and in writing, in a professional and courteous manner. Advanced knowledge of Microsoft Office Suite, iManage and Nuance PDF or Adobe Acrobat. Experience with Athennian or similar corporate database, such as EnAct, GlobalEnact or Alf, is an asset. Benefits/Perks Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with: 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance Benefits coverage for Firm members and their dependents from day one! 15+ vacation days and hybrid work flexibility Parental leave top-up for 26 weeks (after 12 months of full-time employment) Group Retirement Savings Plan with employer match Financial protection through short & long-term disability, life, accident & critical illness insurance Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders Recognition awards, appreciation events, and a supportive, collaborative work culture Perks and preferred pricing programs, referral bonuses and more Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

What you’ll do

The corporate clerk will independently conduct minute book reviews for various entity types and identify data issues to ensure record integrity. They will also manage and organize corporate documents within electronic databases like iManage and Athennian.

Requirements

Candidates must have eight to ten years of experience as a Corporate Law Clerk or Paralegal in Ontario. Proficiency in Microsoft Office, iManage, and corporate database software such as Athennian is required.

Benefits

• Health coverage • Dental coverage • Mental health coverage • Lifestyle spending allowance • Vacation days • Hybrid work flexibility • Parental leave top-up • Group retirement savings plan • Short-term disability insurance • Long-term disability insurance • Life insurance • Accident insurance • Critical illness insurance • Employee and family assistance program • Mental health first aid responders • Recognition awards

Listed skills

• Time management · Preferred
• Training · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate law
• Minute book review
• Data integrity
• Document organization
• Legal research
• Time management
• Attention to detail
• Communication
• Microsoft Office Suite
• iManage
• Nuance PDF
• Adobe Acrobat
• Athennian
• Training
• Proactive
• Analytical skills

Job areas

• Legal
• Administrative