Office Manager/Client Intake Specialist

Job summary

Manage client intake, schedule consultations, coordinate lawyers’ calendars, handle communications, and oversee office supplies, equipment, and facilities. Develop office procedures, onboard employees, manage social media, and provide general administrative support.

Job details

We are looking for a candidate to join us as our Office Manager/Client Intake Specialist at Illuma Family Law! Our mission is to provide family law services to help families through major life transitions. Office Manager/Client Intake Specialist: • Client intake, scheduling consults, and coordinating lawyers calendars • Social Media • Corresponding with third party vendors • Answering and forwarding phone calls • Managing company mail and courier correspondence • Taking inventory and restocking office and kitchen supplies • Ordering and setting up office equipment, workstations, and food/beverage • Managing the condition of office and kitchen • Creating and implementing new office procedures and programs • Onboard new employees • General office administrative duties • Other administrative duties assigned REQUIREMENTS • Completion of a bachelor’s degree • Fresh graduates are welcome to apply • Law firm experience is a BIG asset but not required! • Positive energy and great multitasking skills! • Willingness to learn and grow in the future! • Must be fluent in written and oral English • Must be presentable and polished Job Type: Full-time Salary: $40,000 Additional pay: • Bonus pay • Overtime pay Benefits: • Dental care • Extended health care • Paid time off • Wellness Plan – reimbursement for fitness activities Schedule: • Monday to Friday, 9am to 5pm with daily 1 hour lunch break Education: • Bachelor's Degree (preferred but not required) Experience: • Office Admin: 1 year (preferred but not required) Work Location: In person Expected start date: Immediately Please email your resume to Olivia Cunningham at olivia@illumalaw.com.

What you’ll do

Manage client intake, schedule consultations, coordinate lawyers’ calendars, handle communications, and oversee office supplies, equipment, and facilities. Develop office procedures, onboard employees, manage social media, and provide general administrative support.

Requirements

A bachelor’s degree is preferred, though the posting also welcomes fresh graduates and says the degree is not required. Law firm and office administration experience are assets but not required; candidates should have positive energy, strong multitasking skills, a willingness to learn, fluent written and spoken English, and a polished presentation.

Benefits

• Bonus Pay
• Overtime Pay
• Dental Care
• Extended Health Care
• Paid Time Off
• Wellness Plan

Listed skills

• Administrative Support · Preferred
• Multitasking · Preferred
• Inventory management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Client Intake
• Scheduling
• Calendar Coordination
• Social Media
• Vendor Correspondence
• Phone Communication
• Mail and Courier Management
• Inventory Management
• Office Supply Restocking
• Office Equipment Setup
• Office Management
• Procedure Development
• Employee Onboarding
• Administrative Support
• Multitasking
• Written and Oral English

Job areas

• Administrative
• Legal
• Management & Leadership
• Customer Service & Support
• Marketing