Office Manager

Job summary

The Office Manager oversees day-to-day office operations, including administration, supply management, and vendor coordination. Key duties include managing company vehicles, scheduling business travel, and supporting the executive team with operational projects.

Job details

Office Manager HoneyBadger Charging Inc. – Vancouver, BC Honey Badger Charging is a smart electric vehicle charging solution based in Vancouver, British Columbia that is electrifying Canada's roads and supporting initiatives to reduce greenhouse gas emissions and fight climate change. Pushing to electrify Canada's roads for a cleaner, greener future! We are seeking a highly organized, proactive, and dependable Office Manager to oversee the day-to-day operations of our office and help ensure our team runs smoothly and efficiently. This role will manage office administration, supplies and vendors, coordinate meetings and events, support onboarding and employee needs, and assist with various operational and administrative projects. The ideal candidate is detail-oriented, resourceful, professional, and comfortable taking initiative in a fast-paced environment. This is a full-time, onsite position, out of our offices in downtown Vancouver. Hours: 8:30AM - 5PM Responsibilities: Maintain and organize the office environment, with a particular focus on keeping the kitchen clean Order and maintain all office supplies and fulfill related requests Perform errands, including driving the company car for executive team lunches, office groceries, supplies runs and other ad hoc tasks Maintenance and coordination of company vehicles, including servicing, insurance, cleanliness and booking between staff Coordinate weekly team lunches, event planning, and client meetings Perform data entry and follow up with vendors via phone and email Be the point-of-contact for building and facilities, including fire warden duties Schedule and book all required business travel for the sales team, including accommodations, flights, car rentals, and reservations Communicate with vendors for preferred rates on goods and services, all whilst maintaining a mindset of prudent spending Managing recognition of all birthdays, work anniversaries, and other meaningful life events, which includes reminders to the executive team and purchasing gifts Schedule meetings with business vendors and occasional assistance to executive support team to help book family / personal appointments Coordinate with other assistants in the support team to ensure tasks are complete in a timely fashion Be the gate keeper and answer our office line with a positive demeanor Keep track of office expenditures and coordinate with the accounting team on invoices and receipts Required Attributes: Excellent verbal and written communication skills Attention to detail is a must with the ability to articulate clearly Self-starter attributes, motivated and hardworking Adaptability to work in a constantly changing and highly demanding environment Vibrant and professional demeanor Able to present a polished appearance in a formal business environment Proficiency in the MS Office suite Team player with a can-do attitude Education and Experience: An undergraduate degree or higher level of education Minimum 2 to 3 years of similar executive or office management experience Comfortable using cloud and Android applications: WhatsApp, Google Apps (Gmail, Calendar, Drive, Docs,) Box, Salesforce, LinkedIn, and Slack Valid BC Driver's License What We Have to Offer: Competitive salary and potential for bonuses; Competitive benefits package including Medical / Dental coverage and Health Care Spending Account; Benefits including: weekly catered lunches, health & wellness perks, fun team events, and daily healthy snacks. How to Apply: Please apply directly through LinkedIn. All applications will be held in strict confidence. This posting will remain open until a qualified candidate is hired. HoneyBadger Charging welcomes and encourages applications from all qualified individuals including persons with disabilities. We will provide reasonable accommodations upon request for candidates taking part in all aspects of the recruitment and selection cycle. In order to be considered for employment at HoneyBadger Charging, candidates selected for interviews will be required to show proof of citizenship, permanent residence or eligibility to work in Canada with no restrictions.

What you’ll do

The Office Manager oversees day-to-day office operations, including administration, supply management, and vendor coordination. Key duties include managing company vehicles, scheduling business travel, and supporting the executive team with operational projects.

Requirements

Candidates must have a bachelor's degree or higher and 2 to 3 years of experience in office or executive management. A valid BC Driver's License and proficiency in cloud applications like Google Apps, Salesforce, and Slack are required.

Benefits

• Competitive Salary
• Bonuses
• Medical Coverage
• Dental Coverage
• Health Care Spending Account
• Weekly Catered Lunches
• Health & Wellness Perks
• Team Events
• Daily Healthy Snacks

Listed skills

• Time management · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Salesforce · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Management
• Administrative Support
• Vendor Management
• Event Planning
• Travel Coordination
• Data Entry
• Budget Tracking
• Communication Skills
• MS Office Suite
• Salesforce
• Slack
• Google Apps
• Time Management
• Organization
• Professionalism
• Resourcefulness

Job areas

• Administrative
• Management & Leadership
• Environmental & Sustainability
• Energy
• Consulting