Administrative Assistant, Community Addiction Services

Job summary

The Administrative Assistant will manage daily office operations, including scheduling, reception duties, and the preparation of reports and correspondence. They will also support the inter-disciplinary team by coordinating meetings, maintaining documentation, and ensuring efficient clinical flow.

Job details

Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning. As an Administrative Assistant, you will be an integral part of a collaborative, inter-disciplinary team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here! Hours of Work: Temporary full time for up to 18 months -35 hours per week. Monday to Friday 8:30 to 4:30 Inclusive of potential evening and weekend shift as required. What you'll be doing: * Schedule of meetings and appointments * Reception duties, take voicemails, and ensuring messages are communicated * and documented * Circulate minutes/memos/letters/correspondence for team members * Coordinate & prepare for meetings (room bookings, catering requests, set up * materials needed, create agenda items, record and distribute minutes * Create, record, update, and print various daily, monthly, quarterly, and yearly reports * Complete and update group/project lists, team members lists, FANOUT lists, and nominal lists * Arrange for signatures on confidential documents and manage confidential information * Scan confidential documents to client files * Prepare presentation * Daily timekeeping in Kronos * Participate in Health & Safety inspections * Process monthly expense reports * Clinical flow specialist administrative duties * Coverage of other programs within HHC as required * Work within multiple electronic documentation platforms What we're looking for: * Post-secondary education in a relevant field * 3 years’ experience in an administrative support role, with the knowledge, experience, and confidence to work independently * Excellent Microsoft Office suite skills with demonstrated ability to produce * Creative PowerPoint presentations * Excellent written and verbal communication skills * Strong problem solving skills * Diplomatic, analytical, and detail oriented * Great work ethic, and commitment to excellence * Team player with a positive outlook, and a good sense of humour Why work with us Homewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference! As an equal opportunity employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Join us at Homewood Health™ and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives. This job posting is for an existing vacant position within the organization.

What you’ll do

The Administrative Assistant will manage daily office operations, including scheduling, reception duties, and the preparation of reports and correspondence. They will also support the inter-disciplinary team by coordinating meetings, maintaining documentation, and ensuring efficient clinical flow.

Requirements

Candidates must have post-secondary education in a relevant field and at least 3 years of experience in an administrative support role. Proficiency in the Microsoft Office suite and strong written and verbal communication skills are required.

Benefits

• Inclusive workplace
• Continuous learning opportunities

Listed skills

• Problem solving · Preferred
• Administrative Support · Preferred
• Detail-oriented · Preferred
• record keeping · Preferred
• Communication · Preferred
• Data entry · Preferred
• scheduling · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Microsoft Office suite
• PowerPoint
• Timekeeping
• Record keeping
• Communication
• Problem solving
• Detail oriented
• Analytical skills
• Diplomacy
• Scheduling
• Data entry
• Report generation
• Confidentiality management
• Presentations
• Problem Solving
• Strong Work Ethic
• Innovation
• Microsoft PowerPoint
• Detail Oriented
• Microsoft Outlook
• Microsoft Office
• Continuous Development
• Catering Arrangements
• Administrative Support
• Administrative Functions
• Verbal Communication Skills
• Mental Health
• Memos
• UKG (Ultimate Kronos Group)
• Disabilities
• Expense Reports

Job areas

• Administrative
• Healthcare
• Social Services
• Community Services Administrative Specialist
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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