Medical Administrative Assistant
- Winnipeg, MB
- On-site
- Posted Oct 18, 2026
- 1 position
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- Employment type
- Full-time
- Experience level
- Mid-level · 2+ years
- Minimum education
- Professional degree
- Posting language
- English
- Working hours
- 40 hours per week
- Seniority
- Mid-Senior level
Job summary
Coordinate information flow, handle incoming mail, schedule appointments, train staff, and maintain office procedures, supplies, and filing systems. Manage confidential medical records, arrange travel, prepare meeting agendas and minutes, and provide customer service.
Job details
Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience Experience 3 years to less than 5 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Coordinate the flow of information Open and distribute regular and electronic incoming mail and other material Schedule and confirm appointments Train staff in procedures and in use of current software Maintain filing system Order supplies and maintain inventory Arrange travel, related itineraries and make reservations Determine and establish office procedures and routines Initiate and maintain confidential medical files and records Prepare draft agendas for meetings and take, transcribe and distribute minutes Provide customer service Benefits Other benefits Free parking available
What you’ll do
Coordinate information flow, handle incoming mail, schedule appointments, train staff, and maintain office procedures, supplies, and filing systems. Manage confidential medical records, arrange travel, prepare meeting agendas and minutes, and provide customer service.
Requirements
Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting one to two years, or equivalent experience. The posting specifies three to less than five years of experience and English language ability.
Benefits
- Free Parking
Listed skills
- Customer service · Preferred
- Appointment Scheduling · Preferred
- Inventory management · Preferred
Other relevant skills
Identified from the job description. Confirm important requirements above.
- Information Coordination
- Mail Handling
- Appointment Scheduling
- Staff Training
- Software Use
- Filing System Maintenance
- Inventory Management
- Travel Arrangements
- Office Procedures
- Confidential Medical Records Management
- Meeting Agenda Preparation
- Minute Taking
- Customer Service
Job areas
- Administrative
- Healthcare
- Customer Service & Support