Office Administrator

Job summary

The Office Administrator serves as the primary point of contact for the Calgary office, managing reception, visitor logistics, and general office operations. They also provide administrative support to Human Resources and Corporate Services, including vendor coordination, event planning, and facility maintenance.

Job details

Worker Type: Full-time, Permanent About this Opportunity Harvest Operations Corp. is a diverse energy company, based out of Calgary, offering exposure to conventional upstream oil and natural gas production and SAGD operations. We are focused on identifying opportunities to create and deliver value with an active development program and a technical approach taken to maximize our assets. Harvest is committed to protecting the health and well-being of our people, the public and the environment through every decision and action taken each day. Harvest Operations is currently recruiting an Office Administrator, reporting to the Manager, Human Resources and Corporate Services. The Office Administrator is the first point of contact for all clients. This position will provide general administrative duties as well as behind the scenes duties for Corporate Services and other departments as needed. This is a full-time permanent position based out of the Calgary Corporate Office. What we can offer At Harvest, we recognize the value of strong leadership and technical expertise. We are committed to supporting our employees with competitive compensation, meaningful work, and opportunities for growth. Strong compensation Comprehensive benefits Career advancement opportunities Strong safety culture and team-oriented environment What you will do Greets and welcomes visitors, clients, contractors, and employees. Answers, screens, and directs incoming phone calls. Monitors and distributes inquiries from the company general email inbox to the appropriate departments. Manages reception desk operations and maintains a professional front-office environment. Manages incoming and outgoing mail, courier packages, and deliveries. Schedules meeting rooms and coordinates visitor arrangements, catering orders, and meeting logistics. Organizes, and maintains the office supplies inventory, furniture, and office equipment. Ensures timely communication with employees and stakeholders regarding building activities, maintenance activities, and fire drills. Maintains and tracks facility maintenance requests and ensures timely resolution with building management and external vendors. Coordinates employee parking arrangements and communicates the taxable parking benefits with Payroll. Submits Human Resources and Corporate Services invoices to Accounts Payable with appropriate GL coding. Oversee Corporate Services’ vendor relationships for workplace facilities, supplies, and amenities. Supports the employee onboarding, offboarding, office moves, workstation setup, access cards, and maintenance of office floor plans. Coordinates travel arrangements and meetings. Plans and coordinates company events and employee engagement activities. Updates the company HR intranet, website and LinkedIn page with approved company news, event updates, and photographs. Manages fleet vehicle reservations in accordance with company policy and ensure traffic violations are directed at the appropriate employee. Maintains visitor logs and supports office security and access procedures. Serves as Floor Fire Warden and First Aider (if applicable). Perform other HR and Corporate Services projects as required. What are we looking for Our ideal candidate will have the following minimum qualifications: 5+ years of experience in reception, office administration, or corporate services. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams). Experience with coordinating vendors, facilities, events, and office operations is an asset. Our candidate will also have: Strong customer service, communication, organizational, and multitasking skills. Ability to manage confidential information with discretion and professionalism. Can work independently, take initiative, and is able to complete tasks with minimal supervision. Ability to problem-solve issues within the office. Additional Information We recognize the value of transferable skills and may consider equivalent combinations of education and experience, even if you do not meet every listed requirement. Equal Opportunity Employer Harvest is committed to providing a respectful, inclusive workplace where all individuals have merit-based opportunities to grow and succeed. We value diverse perspectives and believe they strengthen our teams, enhance decision-making, and drive innovation. All qualified applicants will be considered based on skills, experience, and abilities. Position requirements may be adjusted to meet business needs. Title and compensation will be determined based on the successful candidate’s qualifications and experience. For more information about careers at Harvest, please visit harvestoperations.com/careers. Interested in this opportunity? Click Apply! We sincerely thank those who apply, however, only those applicants selected for an interview will be contacted.

What you’ll do

The Office Administrator serves as the primary point of contact for the Calgary office, managing reception, visitor logistics, and general office operations. They also provide administrative support to Human Resources and Corporate Services, including vendor coordination, event planning, and facility maintenance.

Requirements

The ideal candidate must have at least 5 years of experience in reception or office administration and proficiency in the Microsoft Office Suite. Strong communication, organizational, and multitasking skills are essential for managing daily office tasks and supporting various departments.

Benefits

• Competitive compensation
• Comprehensive benefits
• Career advancement opportunities

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Office administration
• Corporate services
• Microsoft Office Suite
• Customer service
• Communication
• Organizational skills
• Multitasking
• Vendor management
• Facility management
• Event planning
• Problem-solving
• Data entry
• Inventory management
• Travel coordination
• Administrative support
• Office Supply Management
• Office Equipment
• Natural Gas
• Facility Repair And Maintenance
• Workplace Inclusivity
• Furniture Cleaning
• Office Administration
• Professionalism
• Administrative Functions
• Microsoft Excel
• Accounts Payable
• Building Management
• Decision Making
• Customer Service
• Corporate Services
• Employee Engagement
• Floor Planning
• Front Office
• Oil and Gas
• Leadership
• Innovation
• Intranet
• Invoicing
• Problem Solving
• Microsoft Outlook
• Microsoft Office
• Employee Onboarding
• Operations
• Telephone Skills
• Proactivity
• Safety Culture
• Transferable Skills Analysis
• Travel Arrangements
• Vendor Relationship Management

Job areas

• Administrative
• Energy
• Human Resources
• Customer Service & Support
• Management & Leadership
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers