Administrative Assistant

Job summary

The Administrative Assistant will manage meeting minutes, track action items, and provide support for Human Resources and group insurance administration. Additionally, the role involves creating professional documents, assisting with marketing initiatives, and collaborating with various departments to ensure daily operations run smoothly.

Job details

WE'RE HIRING! Administrative Assistant | Herb's Group We're looking for an organized, detail-oriented, and motivated individual to join our administrative team! We're seeking someone who is not just looking for a job, but an opportunity to grow with our company for years to come. If you enjoy taking initiative, managing multiple priorities, and contributing to meaningful projects, we'd love to meet you! This is an opportunity to become part of a growing company, contribute fresh ideas, take on new challenges, and play an active role in shaping our future. What You'll Do: Attend meetings, take accurate minutes, and track action items and follow-ups. Assist with Human Resources administration, including employee documentation, onboarding, and recordkeeping. Support group insurance benefits administration, including enrolments, updates, and employee inquiries. Create and maintain professional documents, reports, forms, and internal communications. Provide administrative support for ongoing company projects and initiatives. Assist with marketing activities, communications, and promotional initiatives. Perform general administrative duties and collaborate with various departments to support daily operations. Perform other reasonable duties and responsibilities as assigned, consistent with the nature of the position. What We're Looking For: Excellent organizational skills and strong attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities, work independently, and meet deadlines. Professionalism, discretion, and the ability to handle confidential information. Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams. A proactive, resourceful, and team-oriented attitude. A genuine interest in professional growth, continuous learning, and building a long-term career with our company. The following qualifications are considered assets but are not required: Previous administrative experience. Bilingualism in English and French, both written and spoken. Position Details: Employment: Permanent Full-Time Schedule: Monday to Friday, primarily daytime hours, with flexibility required based on operational needs. Compensation: Starting at $20/hour, with compensation based on experience and demonstrated skills and abilities. Ready to Grow With Us? If you're looking for a long-term opportunity where your contributions matter and you can help shape the future of our company, we encourage you to apply! Apply online today! We look forward to meeting you! Herb's Travel Plaza — Your Home Away From Home.

What you’ll do

The Administrative Assistant will manage meeting minutes, track action items, and provide support for Human Resources and group insurance administration. Additionally, the role involves creating professional documents, assisting with marketing initiatives, and collaborating with various departments to ensure daily operations run smoothly.

Requirements

Candidates should possess excellent organizational skills, strong attention to detail, and proficiency in Microsoft Office applications. The role requires the ability to manage multiple priorities independently while maintaining professionalism and discretion regarding confidential information.

Benefits

• Group insurance benefits

Listed skills

• Time management · Preferred
• written communication · Preferred
• Attention to detail · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organizational skills
• Attention to detail
• Written communication
• Verbal communication
• Microsoft Office
• Word
• Excel
• Outlook
• Teams
• Human Resources administration
• Recordkeeping
• Time management
• Confidentiality
• Marketing support
• Resourcefulness
• Administrative Support
• Continuous Development
• Record Keeping
• Professionalism
• Organizational Skills
• Ability To Meet Deadlines
• Bilingual (French/English)
• Administrative Functions
• Microsoft Excel
• Benefits Administration
• Communication
• Marketing
• Internal Communications
• Microsoft Outlook
• Operations
• Proactivity
• Verbal Communication Skills
• Team Oriented
• Detail Oriented

Job areas

• Administrative
• Human Resources
• Finance & Accounting
• Marketing
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive