Grand Council of Crees Eeyou Istchee - Administrative Assistant

Job summary

The Administrative Assistant provides clerical support to ensure efficient office operations, including coordinating meetings, travel, and events. They are also responsible for preparing documents, tracking invoices, and maintaining office inventory.

Job details

Location of Work: Mistissini Status: Permanent Full-time Closing Date: November 3, 2026 Core Functions The Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office. Functional Responsibilities: Coordinate and support meetings and events by scheduling appointments, reserving meeting spaces, arranging catering and audiovisual services, preparing and distributing meeting notifications, coordinating travel and accommodations, and recording and distributing meeting minutes. Arrange travel and accommodations for staff, leadership, and guests, including preparing itineraries, coordinating transportation, confirming bookings, and ensuring travel-related information is accurate and complete. Prepare, edit, proofread, and format a variety of documents, including correspondence, reports, meeting packages, presentations, and other administrative materials. Monitor and track invoices, expense claims, and procurement documentation, ensuring completeness and following up on outstanding or missing information. Maintain accurate records and enter data into spreadsheets and databases to support reporting requirements. Maintain an inventory levels of office equipment and supplies, assist with the evaluation and testing of new products, and ensure resources are available to support operational needs. Other Responsibilities: Maintain up-to-date knowledge and skills in area(s) of responsibility. Perform other duties as required. Qualifications Education: High school diploma. Office Administration certificate is an asset. Experience: One to three years of relevant work experience. Language: Fluency in verbal Cree. Fluency in English. Fluency in French is an asset. Knowledge and Abilities: Ability to prioritize multiple requests and meet deadlines with minimal supervision. Ability to multitask in a fast-paced environment. Collaborative team player with a proven ability to build positive working relationships and contribute to shared goals. Proven ability to communicate effectively. Proven ability to be discreet and maintain confidentiality. Demonstrated attention to detail and accuracy. Proven organizational skills. Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive. Additional Requirements: Typical office setting where there are no unusual physical demands. Occasional travel required. The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.

What you’ll do

The Administrative Assistant provides clerical support to ensure efficient office operations, including coordinating meetings, travel, and events. They are also responsible for preparing documents, tracking invoices, and maintaining office inventory.

Requirements

Candidates must have a high school diploma and one to three years of relevant work experience. Proficiency in Microsoft 365 and fluency in both Cree and English are required.

Listed skills

• document preparation · Preferred
• Administrative Support · Preferred
• Microsoft 365 · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• OneDrive · Preferred
• Inventory management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Clerical support
• Meeting coordination
• Travel arrangements
• Document preparation
• Proofreading
• Invoice tracking
• Data entry
• Inventory management
• Microsoft 365
• Outlook
• Word
• Excel
• Teams
• SharePoint
• OneDrive
• Presentations
• Invoicing
• Communication
• English Language
• Coordinating
• Procurement
• Prioritization
• Leadership
• Microsoft Excel
• Detail Oriented
• Microsoft Outlook
• Organizational Skills
• French Language
• Catering Arrangements
• Office Equipment
• Clerical Works
• Ability To Meet Deadlines
• Multitasking
• Confidentiality
• Microsoft Teams
• Microsoft SharePoint
• Office Administration
• Resourcing
• Travel Arrangements
• Spreadsheets
• Taking Meeting Minutes
• Setting Appointments

Job areas

• Administrative
• Government & Public Sector
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive