Regional Projects Administrative Assistant

Job summary

The Administrative Assistant supports regional business operations by managing project logistics, communications, and financial transactions. They also provide ongoing support to members and volunteers while ensuring organizational policies regarding inclusivity are applied.

Job details

Girl Guides of Canada–Guides du Canada (GGC), a national membership-based organization, empowers every girl in Guiding to discover herself and be everything she wants to be. Our mission is to be a catalyst for girls empowering girls. Together, we’re building our vision of A better world, by girls. Girl Guides of Canada is actively seeking a Regional Projects Administrative Assistant Remote working opportunity About This Opportunity Reporting to the Regional Manager, ON/QC, in this role, you will be responsible for supporting the day-to-day regional business operations in Ontario, Nunavut and Quebec. As an Administrative Assistant, you will work closely with staff, volunteers, and members to support a variety of provincial projects and challenges and administrative processes. Your ability to manage multiple priorities, communicate effectively, and provide outstanding customer service will help ensure a positive experience for everyone you support while contributing to the success of Girl Guides of Canada's mission. In this role you will: * Provide support to provincial led challenges by assisting the Provincial Projects Coordinator or volunteer teams with project logistics, communications and support as requested. * Provide support for multiple subsidy processes including uniform, first aid subsidies. * Support the processing and management of financial transactions including but not limited to Purchase Cards, transfers and expense reconciliation. * Provide administrative support to various projects including but not limited to; awards (both adult and youth), membership pins, and volunteer membership renewal process. * Provide ongoing support to members by monitoring, filing and assigning tasks across multiple email inboxes. * Understand how to apply organizational policies regarding inclusivity to provincial projects, communication, and customer queries. * Apply organizational policies regarding inclusivity to content, member communication and customer service. General: * Adheres to all relevant policies, procedures, and practices. * Provide general, ongoing support to members/volunteers, responding to/directing inquiries and consulting with the appropriate groups and individuals to support the mission and vision of GGC. * Apply organizational policies regarding diversity, inclusivity and equity to content, member communication and customer service. * Other duties as assigned. The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position. Requirements: * Related degree or diploma (Business Administration, Event Management, Volunteer Management) or equivalent work experience. * 1-2 years’ experience working in an office environment. * Demonstrated computer software proficiency with MS Office; Office 365 and intermediate knowledge of Word, Excel, OneNote and Outlook. * Demonstrated ability to provide excellent customer service. * High accuracy and attention to detail required for data entry, allowing for low error rate and speed. * Ability to set priorities, manage time and meet deadlines. * Ability to communicate * Flexible to travel as required. Starting Annual Salary: $41,300 Application Deadline: October 15, 2026. Submissions without a cover letter will not be considered. Please note that GGC accepts all genders for job applications. GGC is committed to diversity, equity and inclusion. We value a recruitment and selection process that is inclusive and barrier-free, and we encourage applications from people who are racialized, Indigenous, people from the 2SLGBTQI+ community, people with disabilities and other equity seeking groups. GGC welcomes girls and women – cisgender and transgender – as well as non-binary people who are comfortable in spaces that focus on and are driven by the experience of girls. Upon request, Girl Guides of Canada-Guides du Canada will make available accommodations during the recruitment process. Please note we do not require applicants to identify as a person with disability, or to disclose their disability, to request or access accommodation. Accommodation requests should be made in advance to People & Culture at HR@girlguides.ca. [HR@girlguides.ca] We thank all candidates for their interest. Only those selected for an interview will be contacted.

What you’ll do

The Administrative Assistant supports regional business operations by managing project logistics, communications, and financial transactions. They also provide ongoing support to members and volunteers while ensuring organizational policies regarding inclusivity are applied.

Requirements

Candidates must have a related degree or diploma and 1-2 years of office experience. Proficiency in MS Office and strong attention to detail for data entry are required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Customer Service
• Data Entry
• Time Management
• Communication
• Microsoft Office
• Office 365
• Word
• Excel
• OneNote
• Outlook
• Financial Transactions
• Project Logistics
• Attention To Detail
• Procurement Cards
• Microsoft 365
• Business Operations
• Ability To Meet Deadlines
• Software Proficiency
• Volunteer Management
• Microsoft Excel
• First Aid
• Reconciliation
• Business Administration
• Management
• Consulting
• Event Management
• Microsoft Outlook
• Microsoft OneNote
• Renewal Theory
• Filing
• Detail Oriented

Job areas

• Administrative
• Social Services
• Management & Leadership
• Regional Administrative Assistant
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive