Executive Assistant

Job summary

Manage the executive’s calendar, appointments, travel, and competing priorities, ensuring they are prepared for meetings and business engagements. Coordinate investor presentations, communications, meetings, conferences, and roadshows, while supporting special projects and taking on additional responsibilities as the company grows.

Job details

Our client, a growing company in the mining sector, is looking for a highly organized, proactive, and resourceful Executive Assistant to support a senior executive. This is an exciting opportunity for someone who thrives in a fast-paced, entrepreneurial environment and enjoys working closely with a dynamic, high-energy leader. Beyond traditional executive support, this role offers exposure to investor relations, capital markets, and corporate development initiatives within the mining industry, with the opportunity to take on additional responsibilities as the company grows. Key Responsibilities Manage a busy executive calendar, including scheduling meetings, coordinating appointments, travel arrangements, and managing competing priorities. Assist in preparing and coordinating investor presentations, pitch decks, roadshow materials, and corporate updates. Organize investor meetings, conferences, roadshows, and other industry events. Support investor relations initiatives, including coordinating investor communications and follow-ups. Ensure the executive is prepared for meetings, presentations, and important business engagements. Anticipate needs, proactively manage priorities, and keep day-to-day activities running smoothly. Assist with special projects and take on additional responsibilities as the business grows. Qualifications & Experience 2–4 years of experience in an Executive Assistant, Executive Coordinator, or similar role. An understanding of capital markets & investor relations is an asset. Exceptional organizational skills and the ability to manage multiple priorities. Strong written and verbal communication skills. Proficiency in Microsoft Office, particularly PowerPoint, Excel, Outlook, and Word. Ability to work independently, exercise good judgment, and handle confidential information. The Ideal Candidate Confident and personable: Comfortable working with a strong, outgoing personality and able to hold their own in a fast-paced environment. Proactive: Someone who anticipates needs, takes initiative, and stays one step ahead. Highly organized: Able to manage a demanding schedule and keep multiple moving pieces on track. Adaptable: Comfortable with shifting priorities and an entrepreneurial working environment. Resourceful: A natural problem-solver who takes ownership and gets things done.

What you’ll do

Manage the executive’s calendar, appointments, travel, and competing priorities, ensuring they are prepared for meetings and business engagements. Coordinate investor presentations, communications, meetings, conferences, and roadshows, while supporting special projects and taking on additional responsibilities as the company grows.

Requirements

Requires 2–4 years of experience in an Executive Assistant, Executive Coordinator, or similar role, along with strong organizational and communication skills. Candidates should be proficient in Microsoft Office, able to work independently and handle confidential information; familiarity with capital markets and investor relations is an asset.

Listed skills

• written communication · Preferred
• Problem solving · Preferred
• Microsoft Excel · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Coordination
• Travel Coordination
• Investor Relations
• Capital Markets
• Presentation Preparation
• Event Organization
• Written Communication
• Verbal Communication
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Prioritization
• Confidentiality
• Problem-Solving

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership