Administrative Coordinator-Sales Support

Job summary

Provide day-to-day administrative and operational support to the Sales team, including coordinating shipping requests and tracking equipment. Maintain accurate customer and organizational records while collaborating with internal departments to ensure customer activities are completed on schedule.

Job details

Administrative Coordinator – Sales Support Location: Calgary, AB Work Arrangement: Hybrid Salary: Approximately $50,000 per year Department: Sales About the Opportunity We are looking for an organized and detail-oriented Administrative Coordinator to provide administrative and operational support to a busy Sales team. This role is ideal for someone who enjoys keeping things organized, coordinating multiple priorities, maintaining accurate records, and working with a variety of internal teams. You will play an important role in supporting customer activities and ensuring that administrative details are completed accurately and on time. What You’ll Do Provide day-to-day administrative and coordination support to the Sales team. Coordinate and track shipping requests for equipment and other materials. Maintain accurate customer, equipment, and organizational records in internal systems. Assist with setting up and maintaining customer information and documentation. Coordinate administrative details throughout the customer evaluation process. Prepare reports and documentation summarizing activities, outcomes, requirements, and next steps. Track equipment and ensure items are returned and properly accounted for. Maintain organized records and follow up on outstanding items and deadlines. Work collaboratively with Sales, Customer Success, Technical Support, Operations, and other internal teams. Help ensure customer activities are completed smoothly, accurately, and on schedule. Provide general administrative support and assist with other coordination tasks as required. What We’re Looking For Previous experience in an administrative or coordination role, or relevant post-secondary education in Business Administration or a related field. Strong organizational skills and excellent attention to detail. Ability to manage multiple priorities and deadlines. Strong written and verbal communication skills. Comfortable working with Microsoft Office, including Excel, Word, Outlook, and Teams. Ability to learn new systems, databases, and technology quickly. Strong follow-up and problem-solving skills. Ability to work independently while also collaborating effectively with a team. Experience with CRM, customer management, inventory, shipping, or asset-tracking systems is considered an asset. A customer-focused approach and a professional, positive attitude. What You’ll Bring You are someone who enjoys keeping things moving behind the scenes. You’re organized, dependable, comfortable juggling several tasks at once, and take pride in getting the details right. You don’t need to be highly technical—what matters most is your ability to learn, coordinate, communicate, and provide strong administrative support. Work Environment This is a hybrid position based in Calgary, Alberta, offering a combination of in-office collaboration and remote work. Compensation Approximately $50,000 per year, based on experience and qualifications.

What you’ll do

Provide day-to-day administrative and operational support to the Sales team, including coordinating shipping requests and tracking equipment. Maintain accurate customer and organizational records while collaborating with internal departments to ensure customer activities are completed on schedule.

Requirements

Requires previous experience in an administrative or coordination role, or relevant post-secondary education in Business Administration. Candidates must possess strong organizational skills, attention to detail, and proficiency with Microsoft Office applications.

Listed skills

• Problem solving · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• Microsoft Outlook · Preferred
• coordination · Preferred
• CRM · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Coordination
• Organizational skills
• Attention to detail
• Microsoft Office
• Excel
• Word
• Outlook
• Teams
• CRM
• Inventory management
• Shipping coordination
• Problem-solving
• Communication
• Data entry
• Report Writing
• Sales Support
• Administrative Support
• Customer Success Management
• Organizational Skills
• Positivity
• Microsoft Excel
• Technical Support
• Asset Tracking
• Customer Relationship Management
• Business Administration
• Customer Service
• Sales
• Problem Solving
• Microsoft Outlook
• Operations
• Verbal Communication Skills
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Sales
• Customer Service & Support
• Logistics
• Administrative Support Coordinator
• Sales Support Assistant
• Shop Sales Assistants
• Sales and Related Workers, All Other