Administrative Assistant – Automotive Retail

Job summary

Provide administrative and clerical support to the office and dealership team, including answering calls, managing records, entering data, and organizing documents. Coordinate daily office tasks, proofread correspondence, and communicate professionally with colleagues and business partners.

Job details

About the role We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our office. This role is suited to someone who enjoys keeping work organized, supporting a team, and managing administrative tasks in a fast-paced office environment. Key responsibilities · Provide administrative and clerical support to the office and dealership team. · Answer and direct phone calls professionally. · Prepare, organize, scan, and maintain documents and electronic records. · Enter and update information accurately in company systems and spreadsheets. · Use Adobe Acrobat Pro to review, combine, edit, and organize PDF documents. · Assist with filing, document tracking, and general office organization. · Proofread documents and correspondence for accuracy and completeness. · Coordinate day-to-day office tasks and respond to administrative requests. · Communicate professionally with colleagues and business partners. Qualifications · Legally eligible to work in Canada. · At least two years of experience as an Office Administrator or Data Entry Clerk; automotive retail or dealership experience is a strong asset. · Excellent written and verbal English language skills. · Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro. · Experience with data entry and electronic document management. · Strong organizational skills and the ability to manage multiple tasks. · Careful attention to detail and strong proofreading skills. · Professional phone etiquette and a proactive, dependable approach. Career growth This position offers the possibility of career growth as the business develops. A successful candidate may have opportunities to take on additional responsibilities, expand their administrative and dealership operations skills, and progress into more senior office or operational roles. Position details Job type: Full-time Hours: Approximately 35 hours per week Pay: $20.00 per hour, based on experience Work location: In person

What you’ll do

Provide administrative and clerical support to the office and dealership team, including answering calls, managing records, entering data, and organizing documents. Coordinate daily office tasks, proofread correspondence, and communicate professionally with colleagues and business partners.

Requirements

Applicants must be legally eligible to work in Canada and have at least two years of office administration or data entry experience; automotive retail experience is an asset. Strong English communication, Microsoft Office and Adobe Acrobat Pro proficiency, document management experience, organization, attention to detail, and professional phone etiquette are required.

Listed skills

• written communication · Preferred
• Filing · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Clerical Support
• Phone Etiquette
• Document Management
• Data Entry
• Adobe Acrobat Pro
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Proofreading
• Recordkeeping
• Filing
• Organization
• Written Communication
• Verbal Communication
• Attention to Detail

Job areas

• Administrative
• Retail
• Customer Service & Support