Executive Assistant

Job summary

Manage calendars, schedule meetings, arrange travel, coordinate communications, and prepare documents, reports, and presentations. Maintain digital records, assist with data entry and database updates, support project coordination, and follow up on action items with stakeholders.

Job details

Company Description Peytec delivers innovative Industrial Internet of Things (IIoT) solutions that help clients build the “Business of the Future.” The company focuses on eliminating waste and automating low-value activities in industrial settings such as manufacturing plants and farms. Its core offerings include Smart Asset Management, Smart Inventory Management, and Real-time Quality Control, all powered by its proprietary Wireless Positioning and Sensing Networks (WPSN) technology. As a global leader in this emerging field, Peytec is driving the next industrial revolution known as Industry 4.0. Team members join a forward-thinking organization that uses advanced technology to make computers work for people, not the other way around. Role Description This is a full-time, on-site Virtual Assistant role based in Montreal, QC. The Virtual Assistant will support daily operations by managing calendars, scheduling meetings, organizing travel arrangements, and coordinating internal and external communications. Responsibilities include handling email correspondence, preparing and formatting documents, reports, and presentations, as well as maintaining digital records and files. The role will also involve assisting with basic data entry, updating databases, supporting project coordination, and following up on action items with various stakeholders. The Virtual Assistant will collaborate closely with leadership and technical teams to ensure smooth administrative workflows and timely completion of tasks. Qualifications Candidates should possess strong administrative and organizational skills, including calendar management, document preparation, and records maintenance. Candidates should possess excellent communication skills, including clear written and verbal communication and professional email etiquette. Candidates should possess proficiency with office productivity tools such as word processing, spreadsheets, presentation software, and cloud-based collaboration platforms. Candidates should possess time management and prioritization abilities, with attention to detail and the capacity to handle multiple tasks simultaneously. Candidates should possess a customer-service mindset, demonstrating professionalism, discretion, and reliability when interacting with internal and external stakeholders. Relevant experience as an administrative assistant, virtual assistant, or coordinator in a technology or industrial environment is beneficial. Knowledge of or interest in IIoT, manufacturing, or industrial operations is an asset. A college diploma or bachelor’s degree in business administration, office administration, or a related field is preferred. Ability to work on-site in Montreal, QC, and collaborate within a diverse, inclusive team environment.

What you’ll do

Manage calendars, schedule meetings, arrange travel, coordinate communications, and prepare documents, reports, and presentations. Maintain digital records, assist with data entry and database updates, support project coordination, and follow up on action items with stakeholders.

Requirements

Candidates should have strong administrative, organizational, communication, time-management, and prioritization skills, along with proficiency in office productivity and cloud collaboration tools. Relevant administrative or coordination experience is beneficial; a college diploma or bachelor's degree in business administration, office administration, or a related field is preferred, as is interest in IIoT or industrial operations.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• document preparation · Preferred
• written communication · Preferred
• Attention to detail · Preferred
• Prioritization · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Scheduling
• Travel Coordination
• Email Correspondence
• Document Preparation
• Records Management
• Data Entry
• Database Updates
• Project Coordination
• Written Communication
• Verbal Communication
• Time Management
• Prioritization
• Attention to Detail
• Office Productivity Tools
• Stakeholder Coordination

Job areas

• Administrative
• Technology
• Management & Leadership
• Manufacturing