Administrative Assistant

The Langley School District invites applications for Administrative Assistant, at Langley Education Centre. This is a full time (35 hours/week) temporary position reporting to the Principal. This individual acts as the confidential secretary, maintains the schools accounting system, ensures efficient operation of the school office and performs a variety of secretarial duties for school administrative staff. 

Some of the main duties of this position include, but are not limited to:

• Assists with preparation of the annual budget, including advising on monies required for various accounts.
• Review monthly statement of operations (school budgets), reports discrepancies, and monitors accounts.
• Ensures that staff obtain the correct budget authorizations and account numbers for expenditures.
• Initiates purchase orders for all suppliers and monitors all monies spent, obtains information regarding cost, including freight and exchange of any capital items.
• Posts and balances general and subsidiary ledger of school-based accounts.
• Prepares trial balance and bank reconciliation for school based accounts.
• Collects, sorts and posts receipts in school accounting system, submits daily deposit reports to Finance for reconciliation.
• Maintains float drawer for cash-paying students and debit machine for debit/credit customers.
• Inputs, maintains and retrieves data such as reports and budget items using a computer.
• Maintains a record of student fees and any outstanding monies owing; follows up on same as required.
• Types, files and maintains a variety of confidential and non-confidential materials such as correspondence, teacher reports, month-end reports and budget information.
• Collects school based data for distributed learning program and prepares and submits quarterly SADE achievement reports, three 1701 filings.
• Monitors the administration of distributed learning and/or continuing education funding policies.
• Attends monthly staff meetings and prepares minutes.
• Maintains a strong understanding of the Ministry of Education funding requirements/procedures related to Continuing Education and Distributed Learning fees.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Grade 12 graduation including/supplemented by typing (70 wpm), bookkeeping and office procedures.
• Two year's related experience.
• Detailed knowledge of computers and accounting software. Familiarity with Core Solutions/Microsoft Teams/Office 365 would be an asset.
• Ability to work with constant interruptions and to meet deadlines.
• Ability to interpret, analyze and use judgement in the application and modification of methods and procedures.
• Ability to communicate effectively using tact and discretion in the explanation and clarification of information.
• Good knowledge of Business English, spelling and punctuation.
• Ability to supervise clerical employees.
• Physical ability to perform the required duties.

Schedule: Monday 9:30am-5:00pm, Tuesday & Thursday 9:00am-4:30pm, Wednesday 11:00am-6:30pm, and Friday 8:00am-3:30pm. (7hrs/day). 

Please note: Applicants chosen for shortlisting are subject to skill based clerical testing including a Bookkeeping/Accounting examination.

Rate of pay: $28.14 per hour plus a comprehensive benefits package.

Please apply at https://bit.ly/3qgpY3n by February 19th at 4:30 PM PST.

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Please include the following documents in your application:

• Cover letter
• Resumé including names and email addresses of 3 professional references
• High school diploma or transcript confirming graduation
• Any other relevant post secondary certificates

Note that we accept electronic applications only. We are unable to respond to follow-up phone calls or emails.

Successful applicant will be subject to a criminal records check. This position is subject to lay off during

regular school closures.

We wish to thank all applicants; however, only those selected for an interview will be contacted.