Administrative Assistant

February 12 2021
Industries Education, Training
Categories Accounting, Finance, Administrative, Clerical, Administrative assistant, Accounting clerk, Accounting technician, Accounting, Finance, Administrative, Clerical
Langley, BC

The Langley School District invites applications for Administrative Assistant, at Langley Education Centre. This is a full time (35 hours/week) temporary position reporting to the Principal. This individual acts as the confidential secretary, maintains the schools accounting system, ensures efficient operation of the school office and performs a variety of secretarial duties for school administrative staff. 

Some of the main duties of this position include, but are not limited to:

  • Assists with preparation of the annual budget, including advising on monies required for various accounts.
  • Review monthly statement of operations (school budgets), reports discrepancies, and monitors accounts.
  • Ensures that staff obtain the correct budget authorizations and account numbers for expenditures.
  • Initiates purchase orders for all suppliers and monitors all monies spent, obtains information regarding cost, including freight and exchange of any capital items.
  • Posts and balances general and subsidiary ledger of school-based accounts.
  • Prepares trial balance and bank reconciliation for school based accounts.
  • Collects, sorts and posts receipts in school accounting system, submits daily deposit reports to Finance for reconciliation.
  • Maintains float drawer for cash-paying students and debit machine for debit/credit customers.
  • Inputs, maintains and retrieves data such as reports and budget items using a computer.
  • Maintains a record of student fees and any outstanding monies owing; follows up on same as required.
  • Types, files and maintains a variety of confidential and non-confidential materials such as correspondence, teacher reports, month-end reports and budget information.
  • Collects school based data for distributed learning program and prepares and submits quarterly SADE achievement reports, three 1701 filings.
  • Monitors the administration of distributed learning and/or continuing education funding policies.
  • Attends monthly staff meetings and prepares minutes.
  • Maintains a strong understanding of the Ministry of Education funding requirements/procedures related to Continuing Education and Distributed Learning fees.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

  • Grade 12 graduation including/supplemented by typing (70 wpm), bookkeeping and office procedures.
  • Two year's related experience.
  • Detailed knowledge of computers and accounting software. Familiarity with Core Solutions/Microsoft Teams/Office 365 would be an asset.
  • Ability to work with constant interruptions and to meet deadlines.
  • Ability to interpret, analyze and use judgement in the application and modification of methods and procedures.
  • Ability to communicate effectively using tact and discretion in the explanation and clarification of information.
  • Good knowledge of Business English, spelling and punctuation.
  • Ability to supervise clerical employees.
  • Physical ability to perform the required duties.

Schedule: Monday 9:30am-5:00pm, Tuesday & Thursday 9:00am-4:30pm, Wednesday 11:00am-6:30pm, and Friday 8:00am-3:30pm. (7hrs/day). 

Please note: Applicants chosen for shortlisting are subject to skill based clerical testing including a Bookkeeping/Accounting examination.

Rate of pay: $28.14 per hour plus a comprehensive benefits package.

Please apply at https://bit.ly/3qgpY3n by February 19th at 4:30 PM PST.

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Please include the following documents in your application:

  • Cover letter
  • Resumé including names and email addresses of 3 professional references
  • High school diploma or transcript confirming graduation
  • Any other relevant post secondary certificates

Note that we accept electronic applications only. We are unable to respond to follow-up phone calls or emails.

Successful applicant will be subject to a criminal records check. This position is subject to lay off during

regular school closures.

We wish to thank all applicants; however, only those selected for an interview will be contacted.

Apply now!

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