Office Administrator - Safety & Compliance

Job summary

Maintain safety, QA/QC, and transportation compliance records, including training, incident reports, welding documentation, driver files, and vehicle inspection records. Support audits and provide general office assistance such as filing, data entry, answering phones, and ordering supplies.

Job details

Denmax Energy Services is hiring a full-time Office Administrator for our Lloydminster office. Most of this role supports our safety, QA/QC and transportation compliance programs, along with general office support for the team. Full training provided. What you'll do: Maintain safety records in Workhub: orientations, training and ticket tracking, hazard assessments, incident reports, and audit documentation Support our QA/QC program: weld procedure and document control, welder qualification records, inspection reports, and job turnover packages Transportation compliance: review driver hours of service and electronic logs, keep driver files current, and track vehicle inspections and maintenance records Keep employee and subcontractor certifications current and flag expiries Help prepare for safety, quality and transportation audits General office support: filing, data entry, phones, ordering, and whatever else the team needs What we're looking for: Office administration experience, ideally in oilfield, construction or fabrication Organized and detail-oriented, keeps paperwork current without being chased Comfortable with Excel/Google Sheets and email Assets: Workhub, COR program, NSC/hours of service/ELD experience, QA/QC or welding documentation, safety tickets (H2S Alive, First Aid, CSTS) What we offer: Full training on our safety, QA/QC and transportation systems Full-time Benefits Room to grow into a dedicated safety or compliance role To apply: send your resume to resumes@denmax.ca

What you’ll do

Maintain safety, QA/QC, and transportation compliance records, including training, incident reports, welding documentation, driver files, and vehicle inspection records. Support audits and provide general office assistance such as filing, data entry, answering phones, and ordering supplies.

Requirements

Office administration experience is sought, ideally in oilfield, construction, or fabrication, along with strong organization and attention to detail. Comfort with Excel or Google Sheets and email is expected; Workhub, COR, transportation compliance, QA/QC documentation, and relevant safety tickets are assets.

Benefits

• Benefits

Listed skills

• Filing · Preferred
• Microsoft Excel · Preferred
• Office Administration · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Safety Records Management
• Workhub
• QA/QC Documentation
• Document Control
• Transportation Compliance
• Hours-of-Service Review
• Electronic Logging Devices
• Certification Tracking
• Audit Preparation
• Excel
• Google Sheets
• Data Entry
• Filing
• Welder Qualification Records

Job areas

• Administrative
• Security & Safety
• Construction
• Transportation
• Energy