Executive Assistant

Job summary

Provide confidential administrative support to the CEO and senior leadership, including managing calendars, meetings, travel, expenses, correspondence, and priorities. Administer Board and committee meetings and oversee daily office operations, stakeholder communications, records, invoices, and professional documents.

Job details

CURIE (Canadian Universities Reciprocal Insurance Exchange) delivers cost effective, and solutions based, commercial insurance and risk management services to its members; Canadian post-secondary institutions in 9 provinces across the country. CURIE has offices in Ontario and Calgary, Alberta, and this opportunity is for our Alberta office. We are looking for a highly organized, resourceful, and service-oriented Executive Assistant & Office Administrator to provide confidential support to the CEO and senior leadership and help keep our office running smoothly. This role is well suited to someone who anticipates needs, manages competing priorities with confidence, and builds strong working relationships with colleagues and stakeholders. Key Responsibilities Manage calendars, meetings, travel, expenses, correspondence, and priorities for the CEO, with administrative support to senior leadership as assigned. Act as Board Administrator, coordinate Advisory Board and committee meetings, including schedules, agendas, meeting packages, minutes, action items, and logistics. Serve as a professional first point of contact for staff, subscribers, visitors, vendors, and other stakeholders. Oversee day-to-day office administration, including reception, voicemail, supplies, shared spaces, property-management matters, couriers, mail, records, invoices, and incoming cheques. Prepare, proofread, format, and organize professional correspondence, presentations, reports, and briefing materials. Monitor deadlines and follow-up items, resolve routine administrative issues, and escalate matters appropriately. Qualification Post-secondary education in office administration, business administration, communications, or a related field, or an equivalent combination of education and experience. At least five years of progressively responsible administrative or executive-assistant experience. Experience supporting senior executives and coordinating meetings, travel, events, vendors, records, and office operations. Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint or OneDrive. Strong written and verbal communication skills, with demonstrated ability in proofreading, formatting, minute-taking, and professional correspondence. Excellent organization, judgement, discretion, attention to detail, and follow-through. A collaborative, adaptable, and service-oriented approach. Experience supporting Boards or committees is required. Experience in insurance, financial services, or a member-based organization is an asset. Compensation At CURIE, our collaborative, energetic culture is grounded in our guiding principles and our commitment to diversity, equity, inclusion, accessibility, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employee’s lives and careers. We would like to thank all applicants in advance for their interest, but only those selected for an interview will be contacted.

What you’ll do

Provide confidential administrative support to the CEO and senior leadership, including managing calendars, meetings, travel, expenses, correspondence, and priorities. Administer Board and committee meetings and oversee daily office operations, stakeholder communications, records, invoices, and professional documents.

Requirements

Requires at least five years of progressively responsible administrative or executive-assistant experience, including experience supporting Boards or committees, and post-secondary education in a related field or equivalent experience. Candidates should have advanced Microsoft 365 proficiency, strong communication and organizational skills, sound judgment, discretion, attention to detail, and a collaborative, service-oriented approach.

Benefits

• Robust Benefits
• Professional Growth Opportunities

Listed skills

• Microsoft 365 · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Office Administration · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Board Administration
• Meeting Coordination
• Travel Coordination
• Minute-Taking
• Microsoft 365
• Outlook
• Word
• Excel
• PowerPoint
• Teams
• SharePoint
• Proofreading
• Office Administration
• Stakeholder Relations

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support
• Finance & Accounting

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