Administrative Assistant, Infrastructure

Job summary

The Executive Assistant provides comprehensive administrative support to senior leaders, including complex calendar management, global travel arrangements, and event coordination. They also prepare executive-level documentation and handle sensitive information with discretion while supporting internal team processes.

Job details

Purpose. Performance. People. Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians. With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide. For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you’ll contribute to outcomes that matter alongside team members committed to excellence and shared success. The Role As an Administrative Assistant, Infrastructure, you will provide proactive administrative and operational support to the Infrastructure team at CPP Investments. You will coordinate calendars, meetings, travel, expenses, communications and team initiatives, helping colleagues stay organized and focused on their priorities. Working collaboratively across departments and global offices, you will contribute to efficient day-to-day operations while handling confidential information with professionalism and discretion. The Team CPP Investments' Real Assets department invests globally in real estate, infrastructure and energy assets, with a focus on long-term growth and sustainable value creation. Within Real Assets, the Infrastructure team focuses on large-scale infrastructure businesses, building a diversified portfolio of tangible assets designed to generate stable cash flows over the long term. Accountabilities * Proactively coordinate complex calendars, internal and external meetings, conference calls and room bookings, collaborating with global offices to manage logistics. * Support meeting preparation, coordinate materials and follow up on action items to help the team stay organized. * Prepare and process expense reports, invoices and related approvals accurately and efficiently. * Create and format high-quality, on-brand communications, reports, presentations and correspondence. * Coordinate travel arrangements, including flights, accommodations and visa requirements, as needed. * Organize departmental meetings, off-sites and team events, supporting logistics and execution. * Manage confidential information with discretion, coordinate key internal processes and collaborate with other administrative colleagues to improve team efficiency. What You Bring * High school diploma required; a college diploma or bachelor's degree is preferred. * At least 2 years of administrative support experience in a fast-paced, professional environment. * Experience coordinating complex calendars, high-profile meetings, events, business travel and expense reimbursement processes. * Strong written and verbal communication skills in English, with the ability to prepare clear, professional correspondence. * Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook, and an interest in learning new technologies. * Strong organizational skills, attention to detail and the ability to manage competing priorities effectively. * Professionalism, sound judgment and discretion when handling confidential information; experience in financial services or a related industry is an asset. You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance-driven environment. We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact. Inclusion & Accessibility CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs. Attention: Protect Yourself from Fraud CPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday. CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making. #LI-ONSITE

What you’ll do

The Executive Assistant provides comprehensive administrative support to senior leaders, including complex calendar management, global travel arrangements, and event coordination. They also prepare executive-level documentation and handle sensitive information with discretion while supporting internal team processes.

Requirements

Candidates must possess a college diploma or bachelor's degree and at least 6 years of administrative experience in a fast-paced professional environment. Strong proficiency in MS Office and excellent written and verbal communication skills in English are required.

Listed skills

• document preparation · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• MS-Office · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Stakeholder Management · Preferred
• Microsoft Outlook · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Travel coordination
• Event planning
• Executive support
• Document preparation
• Communication skills
• MS Office
• Word
• Excel
• PowerPoint
• Outlook
• Expense reimbursement
• Stakeholder management
• Confidentiality
• Onboarding
• Calendar Management
• Administrative Support
• Edge Intelligence
• Microsoft Excel
• Applicant Tracking Systems
• Investments
• Decision Making
• Communication
• Event Planning
• English Language
• Financial Services
• Cash Flows
• Institutional Investing
• Microsoft Outlook
• Microsoft Office
• Microsoft PowerPoint
• Real Estate
• Travel Arrangements
• Value Creation
• Scheduling
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership
• Energy
• Infrastructure Consultant
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

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