Temporary Senior Executive Assistant

Job summary

Provides confidential executive-level administrative and project support primarily to Learning Services and, when assigned, other senior leaders. Coordinates department operations, reporting, meetings, records, projects, budgets, procurement, and communications while ensuring compliance with applicable requirements.

Job details

School District 71 is an inclusive learning community that embraces diversity, fosters relationships and empowers all learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a collaborative community together. We Invite Applications For The Position Of Temporary Senior Executive Assistant - Board Office Please note this position will end on July 31, 2027 or upon return of the incumbent. Position Summary Under the direction of the Manager of Administrative Services & Projects, the Senior Executive Assistant provides confidential, executive-level administrative and project support primarily to the Learning Services department, and, when assigned, to other members of the senior leadership team. The position ensures efficient coordination of department operations, reporting, and communication, exercising a high degree of professionalism, discretion, and independent judgment while managing multiple priorities in a fast-paced environment. Key Responsibilities Provide executive administrative and project support to senior leadership Prepare and edit confidential correspondence, reports, briefings, and presentations Coordinate meetings, logistics, and departmental operations Support Ministry reporting, audits, and district data collection processes Manager and maintain confidential records in compliance with FOIPPA Administer and support MyEducation BC (MyEdBC) functions Monitor projects, timelines, and reporting requirements to ensure compliance Support budget tracking, procurement, processes, and financial administration Act a key point of contact for internal and externa stakeholders Qualifications Diploma in Office or Business Administration, or equivalent combination of education and experience Minimum five (5) years of senior administrative experience, preferably in a public sector or education setting Demonstrated experience supporting senior leadership and managing complex workflows Skills and Attributes Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams) Exceptional organizational, communicate, an problem-solving skills Ability to manage multiple priorities with accuracy and discretion Strong judgment and ability to handle confidential information Proven ability to work independently and collaboratively in a dynamic environment Knowledge of FOIPPA and Ministry reporting requirements is an asset. To Apply School District 71 welcomes diverse candidates and encourages applications from members of groups experiencing barriers to equity. As an inclusive learning community we are committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, students and community, and we do so in a safe space fueled by Curiosity And Acceptance. Persons With Disabilities Who Anticipate Needing accommodations for any part of the application and hiring process may contact: and we will work with you to meet your needs. Qualified candidates are invited to apply in confidence by submitting a cover letter, resume with supporting documentation and three (3) professional references through Only applicants with a complete application package may be considered. We sincerely thank all applicants for considering us an employer of choice. Only shortlisted candidates will be contacted. The successful applicant will be subject to the terms of the Criminal Review Act. Thank you for your interest in School District 71 (Comox Valley) An Equal Opportunity Employer

What you’ll do

Provides confidential executive-level administrative and project support primarily to Learning Services and, when assigned, other senior leaders. Coordinates department operations, reporting, meetings, records, projects, budgets, procurement, and communications while ensuring compliance with applicable requirements.

Requirements

Requires a diploma in Office or Business Administration, or an equivalent combination of education and experience, and at least five years of senior administrative experience. Candidates should have experience supporting senior leadership, advanced Microsoft 365 proficiency, strong organizational and communication skills, sound judgment, and the ability to manage complex workflows and confidential information.

Listed skills

• Problem solving · Preferred
• Microsoft 365 · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Administrative Support
• Project Support
• Confidential Correspondence
• Report and Presentation Preparation
• Meeting Coordination
• Departmental Operations
• Ministry Reporting
• Audit Support
• Data Collection
• Confidential Records Management
• MyEducation BC Administration
• Project and Timeline Monitoring
• Budget Tracking
• Procurement
• Microsoft 365
• Problem-Solving

Job areas

• Administrative
• Education
• Management & Leadership
• Government & Public Sector