CASUAL Clerk II - Invigilator (To Garner Applications)

Job summary

Provide clerical, reception, and exam invigilation support, including document preparation, data entry, appointment coordination, room bookings, and student registration assistance. Handle office supplies, inventories, payments, meeting and travel arrangements, attendance records, and equipment shipments while supporting learners and colleagues professionally.

Job details

Job Summary This role provides clerical and invigilation support services for an assigned department. Specific Duties Perform clerical duties as assigned, such as but not limited to: photocopying; filing; word processing and formatting documents; data entry; preparing Instructor course packages; and room bookings. Perform reception duties including booking appointments and answering phones. Invigilate exams. Organize and co-ordinate appointments for counselling, exams, and placement testing. Perform inventories, as necessary. Order office supplies, materials, and equipment. Co-ordinate meetings, lunches, and social functions. Assist with travel arrangements. Assist in recording attendance as necessary. Assist with student registration and withdrawals. Handling of cash and credit cards. Assist in packing and sending equipment for repairs. You will be part of a team actively engaged in supporting the aspirations and needs of our learners and communities. You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues. Other related duties as assigned by the Supervisor. Skills & Qualifications High School completion or equivalent 1 year or more Office experience Typing of 40 w.p.m. minimum Ability to maintain confidentiality Ability to prioritize own workload Excellent interpersonal skills Ability to operate various types of office equipment Ability to use MS Office at an intermediate level Flexible Accurate and thorough Professional telephone manners and technique Ability to work under pressure Ability to work with minimal supervision Good oral and written communications

What you’ll do

Provide clerical, reception, and exam invigilation support, including document preparation, data entry, appointment coordination, room bookings, and student registration assistance. Handle office supplies, inventories, payments, meeting and travel arrangements, attendance records, and equipment shipments while supporting learners and colleagues professionally.

Requirements

Requires high school completion or equivalent, at least one year of office experience, and typing speed of at least 40 words per minute. Candidates should have intermediate MS Office skills, strong communication and interpersonal abilities, accuracy, confidentiality, flexibility, and the ability to prioritize and work under pressure with minimal supervision.

Listed skills

• Filing · Preferred
• MS-Office · Preferred
• Data entry · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Clerical Support
• Exam Invigilation
• Reception
• Appointment Coordination
• Data Entry
• Word Processing
• Document Formatting
• Filing
• Photocopying
• Room Bookings
• Inventory Management
• Office Supply Ordering
• Student Registration
• Cash and Credit Card Handling
• MS Office
• Confidentiality

Job areas

• Administrative
• Education
• Customer Service & Support

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