Executive Assistant

Job summary

Support the CEO with calendar and inbox management, scheduling, travel arrangements, preparation of materials, and expense reconciliation. Assist the VP of Human Resources and Operations with employee onboarding, compliance, events, website and social media updates, while managing office operations and welcoming clients and visitors.

Job details

Pay: CA$60,000.00 - CA$70,000.00 per year About Clariti: Clariti Strategic Advisors is a partner-owned boutique investment banking and strategic advisory firm headquartered in Toronto. We advise mid-market and upper mid-market clients across M&A, restructuring, private placement capital, and strategic advisory spanning Financial Services, Technology, Healthcare, Agriculture, Real Estate, Industrials, and Retail & Consumer. We’re values-based, team-first, and deeply committed to diversity of thought and background. To learn more, please visit our website at www.claritiadvisors.com The Opportunity: This is a high-trust, high-impact role at the heart of our firm. You’ll work directly alongside our CEO and VP of Human Resources and Operations, keeping the office running smoothly so our advisory teams can focus on client work. No two days will look the same; you’ll handle everything from calendar management and client interfacing to onboarding new hires and managing the office itself. If you thrive on variety, take pride in being the person everyone relies on, and want a front-row seat to the world of investment banking, this is the role for you. What you’ll do: CEO support Manage a dynamic calendar and inbox, flagging time-sensitive matters and ensuring nothing falls through the cracks Actively handle, schedule and coordinate the work and workday; identify and indicate items requiring urgent action and prioritize other matters, including material preparation Arrange and maintain dining reservations, travel plans and itineraries for both international and domestic travel Reconcile expenses VP of HR & Operations support Handle onboarding and offboarding logistics: technology access, desk setup, building passes, business cards Support compliance filings and administrative documentation Manage office and employee expenses Help plan and execute firm events Maintain the company website (WordPress) Draft, post and manage social media Office & team support Serve as the welcoming first point of contact for clients and visitors — settling guests, arranging coffee, catering, and tech setup Coordinate meeting logistics for both internal and external gatherings Keep office supplies, groceries, and facilities stocked and organized Maintain organized filing and document retrieval systems What we’re looking for: Experience as an executive or administrative assistant, ideally in a professional services or financial services environment Exceptional organizational skills and a natural instinct for prioritization under pressure Strong written and verbal communication in English; you can draft a polished email or brief in minutes Advanced proficiency in Microsoft Office (especially Outlook) and comfort with QuickBooks and WordPress would be considered an asset Discretion and sound judgment when handling confidential information A proactive, adaptable mindset; you anticipate needs before they’re expressed and pivot easily when priorities shift Genuine curiosity about finance and how businesses work Undergraduate degree Must be legally eligible to work in Canada Why Clariti: Partner-owned, entrepreneurial culture; your contributions are visible and valued Exposure to sophisticated M&A, restructuring, and capital markets work A collaborative, diverse team that invests in each other’s growth Downtown Toronto office

What you’ll do

Support the CEO with calendar and inbox management, scheduling, travel arrangements, preparation of materials, and expense reconciliation. Assist the VP of Human Resources and Operations with employee onboarding, compliance, events, website and social media updates, while managing office operations and welcoming clients and visitors.

Requirements

Candidates should have executive or administrative assistant experience, ideally in professional or financial services, an undergraduate degree, and strong organizational, prioritization, communication, and discretion skills. Advanced Microsoft Office proficiency is expected; familiarity with QuickBooks and WordPress is an asset, along with legal eligibility to work in Canada.

Listed skills

• Compliance Documentation · Preferred
• WordPress · Preferred
• client relations · Preferred
• Microsoft Office · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Inbox Management
• Prioritization
• Travel Coordination
• Expense Reconciliation
• Onboarding and Offboarding
• Compliance Documentation
• Event Planning
• WordPress
• Social Media Management
• Meeting Coordination
• Office Management
• Client Relations
• Microsoft Office
• QuickBooks
• Confidentiality

Job areas

• Administrative
• Finance & Accounting
• Human Resources
• Management & Leadership
• Marketing