Administrative Assistant - Regina

Job summary

The Administrative Assistant supports the Sales, Service, Accounting, and Parts departments with daily operations, logistics, and clerical paperwork. They are also responsible for reception duties, managing showroom displays, and coordinating customer events.

Job details

Company: Canada West Harvest Centre Inc. Location: Regina Emerald Park Start Date: 11/02/2026 Professional Level: Professionals Key Area: Office Administration MUST BE ELIGIBLE TO WORK IN CANADA Canada West Harvest Centre is part of a family-owned company that has people throughout Saskatchewan. Be part of a team that ensures the successful service and sales of the CLAAS product range. Together, with our sales partners, we strive to empower farmers to be the best in their fields. Do you have what it takes to work with today’s most advanced agricultural machinery? If you are ready to make the move for a brighter future, apply and become part of our success story! YOUR ROLE ON OUR TEAM: The Administrative Assistant provides administrative and operational support to the Sales, Service, Parts, and Finance Departments contributing to the efficient day-to-day operations of the dealership as a whole. This position is responsible for reception, financial and clerical administration, inventory and logistics coordination, vendor support and branch events. The Administrative Assistant works closely with employees, customers, vendors, and management to ensure administrative processes are completed accurately, efficiently, and professionally. • Provides front-desk and reception support, including answering and directing calls and greeting customers, distributing mail, managing key logs, and maintaining business card inventory. • Supports financial and accounting processes by preparing bank deposits and assisting with accounts payable/receivable tasks as required. • Coordinates the electronic execution of Sales contracts through DocuSign, ensuring documents are prepared, distributed, and completed accurately and within required timelines. • Coordinates logistics for service and sales equipment, including scheduling, documentation, and communication with internal teams and trucking companies. Maintains accurate traffic history within Intellidealer and completes whole goods inventory tracking, location updates, and reconciliation. • Manages fleet administration, including location and driver updates, plate cancellations and renewals. • Maintains showroom displays and supports the overall presentation of the branch. Maintains CLAAS and CWHC branding, signage, displays and fixtures. • Assists with planning and coordinating branch events and activities, including employee events, customer appreciation days, clinics, and other customer or company events. • Maintains organized, accurate, and up-to-date administrative records and documentation. • Coordinates office operations, including ordering and maintaining office and customer lounge supplies, as well as janitorial supplies, and service scheduling. • Adheres to established company values, practices, policies and procedures and supports compliance with all applicable safety rules, laws, regulations and standards. • Maintains regular and punctual attendance and demonstrates flexibility to support business requirements. YOUR PROFILE: • 3-5 years job related experience in Ag Industry preferred, not required. • Previous A/P and A/R experience highly desired. • Knowledge of general business practices. • Proven ability to keep confidential data, maintain professionalism, and perform under pressure. • At all times, must be able to display high degree of judgment, discretion, and confidentiality. • Ability to communicate clearly and concisely, both written and orally. • Strong team member mindset. • Proven organization and time management skills with a willingness to work a flexible schedule to meet deadlines. • Strong analytical skills. • Ability to learn new software programs. • Ability to multi-task and follow through with defined tasks. • Proficient computer use including Microsoft Office suite. • Proficient computer use including Microsoft Office suite. We look forward to your application. Your contact from our Canada West Harvest Centre Recruiting Team Trenton Froese Canada West Harvest Centre Inc. trenton.froese@claas.com Here you can gain exciting insights into the international working world of our family-owned company: Instagram [http://www.instagram.com/claas_careers/] | LinkedIn [https://www.linkedin.com/company/claas/mycompany/?viewAsMember=true]

What you’ll do

The Administrative Assistant supports the Sales, Service, Accounting, and Parts departments with daily operations, logistics, and clerical paperwork. They are also responsible for reception duties, managing showroom displays, and coordinating customer events.

Requirements

Candidates should possess strong organizational and communication skills, with proficiency in the Microsoft Office suite. Previous experience in the agricultural industry and knowledge of accounts payable and receivable are preferred but not required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Organization · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• Logistics · Preferred
• Inventory management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Logistics
• Clerical paperwork
• Inventory management
• Accounts payable
• Accounts receivable
• Microsoft Office suite
• Time management
• Communication
• Analytical skills
• Multi-tasking
• Customer service
• Data confidentiality
• Professionalism
• Organization
• Office Administration
• Showroom Displays
• Ability To Meet Deadlines
• Follow Through
• Analytical Skills
• Accounts Payable
• Accounts Receivable
• Accounting
• Agricultural Equipment
• Reconciliation
• Deposit Accounts
• Clerical Works
• Confidentiality
• Sales
• Microsoft Office
• Multitasking
• Operations
• Time Management
• Branding
• Greeting Customers
• Price Negotiation

Job areas

• Administrative
• Agriculture
• Logistics
• Finance & Accounting
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive