Financial Administration Clerk - Financial Services

Job summary

This position is responsible for processing disbursements, including EFTs and cheques, and managing the Purchasing Card program. It also provides financial administrative support, including cash desk duties and vendor master data maintenance.

Job details

Req ID: 2040 Business Unit: Finance and Technology Division: Financial Services Regular / Auxiliary: Regular Job Type: Full-Time Pay Grade: CAN/05/02/J08 Rate of Pay: $33.71 - $36.01 per hour Hours of Work: 70 hours bi-weekly Posting Date: October 9, 2026 Closing Date: October 26, 2026 Summary This position is responsible for CRD, CRHC and CRHD disbursements (EFT and cheques) and supports the Purchasing Card program administration. This position also provides financial administrative support services includes cash desk responsibilities for Financial Services. Key Duties & Responsibilities Prepares and processes weekly payment runs, including electronic funds transfers (EFT) and cheque disbursements. Follows established policies and ensures appropriate authorizations and internal controls are adhered to when processing payments. Compiles payment source documents with payments to record transactions. Monitors the AP and PCard inboxes and triages inquiries, ensuring timely and appropriate responses or escalation. Performs daily reconciliation of cheque, credit card and cash receipts, prepares transaction detail reports, and ensures timely and accurate bank deposits. Tracks incoming donations and prepares donation receipts. Maintains vendor master data (vendor creation and ongoing maintenance). Supports administration of the PCard program by monitoring compliance with monthly deadlines, sending reminders, and responding to cardholder inquiries. Monitors inventory of blank CRD, CRHC, CRHD and US cheques and orders when necessary. Investigates and responds to Accounts Payable (AP) inquiries from staff and auditors, providing timely and accurate information. Provides general clerical services by maintaining records system. Maintains basic knowledge of CRD programs, key department contracts, function of departments, other associated government agencies. Follows all policies, procedures and standards of the CRD. Performs other related duties as required. Additional Information None Key Skills & Abilities Excellent communication (verbal and written), interpersonal and customer service skills. Strong accurate keyboarding and data entry skills. Strong ability to process payments including cash, cheques, credit/debit card transactions. Substantial experience and proven ability to follow processing guidelines and adhere to strict timelines for processing transactions Strong ability to work independently in a fast paced and constantly changing environment. Strong attention to detail with a commitment to data accuracy and integrity. Proficiency and experience with word processing (MS Word), spreadsheets (MS Excel) and presentation (MS PowerPoint) software. Qualifications A minimum of 2 years' directly related experience High School Graduation Post-secondary courses in a related discipline An equivalent combination of education and experience Certifications Valid BC Driver's Licence APPLICATIONSTo apply for this exciting opportunity, please click "Apply now" to submit your resume and covering letter online.We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible. We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences. Please let us know if you require an accommodation during the application and selection process. Your confidential request can be sent to careers@crd.bc.caThe Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.

What you’ll do

This position is responsible for processing disbursements, including EFTs and cheques, and managing the Purchasing Card program. It also provides financial administrative support, including cash desk duties and vendor master data maintenance.

Requirements

Candidates must have at least 2 years of directly related experience and a high school diploma. Post-secondary courses in a related discipline and a valid BC Driver's Licence are also required.

Listed skills

• Customer service · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Cash handling · Preferred
• record keeping · Preferred
• Communication · Preferred
• Data entry · Preferred
• Payment Processing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Financial administration
• Accounts payable
• Payment processing
• Reconciliation
• Data entry
• Customer service
• MS Word
• MS Excel
• MS PowerPoint
• Vendor data management
• Cash handling
• Communication
• Interpersonal skills
• Attention to detail
• Record keeping
• Administrative Support
• Procurement Cards
• Inventory Monitoring
• Cash Receipts
• Microsoft Word
• Microsoft Excel
• Accounts Payable
• Auditing
• Deposit Accounts
• Internal Controls
• Spreadsheets
• Clerical Works
• Customer Service
• Data Entry
• Word Processing
• Electronic Funds Transfer
• Finance
• Financial Services
• Microsoft PowerPoint
• Transaction Log
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Government & Public Sector
• Financial Services Administrator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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