Dean's Office - Academic Office Assistant (Leave Replacement)

Job summary

The Academic Office Assistant provides confidential administrative and clerical support to the Dean's Office, including data entry and process facilitation. They also assist with academic integrity processes, onboarding, and the organization of meeting logistics for academic committees.

Job details

Job Title: Academic Office Assistant Department: Dean’s Office – School of Human and Social Science Location: College Drive Campus – North Bay, ON Status: Temporary Full-Time – Leave Replacement Contract Duration: ASAP – March 31, 2027 (end date subject to change) Hours Per Week: 37.50 Pay Rate: Payband D - $28.38 Application Deadline: Friday, October 9, 2026 – 12:00 p.m. The Academic Office Assistant will work closely with internal college departments and provide confidential administrative assistance and services to the Deans’ Office, supporting the Academic Leaders, Deans’ Office Coordinator and Academic Officers at peak times. Office administration, data, and information management will be key activities of this position. QUALIFICATIONS: Two (2) year diploma in a field related to Office Administration or equivalent Minimum one (1) year of experience in a fast-paced, computer-automated office that demands consistent high quality in a variety of duties/responsibilities Strong technological skills including (but not limited to) the proficient use of MS Office suite of products and student and financial information systems Demonstrated excellent customer service skills including communication and interpersonal skills Strong organizational and time management skills with the ability to prioritize own work on multiple tasks simultaneously Sound judgement, attention to detail, and problem-solving skills with the ability to work both independently and as part of a team Experience in post-secondary education is considered an asset Knowledge and understanding of college policies, procedures, and departmental activities In-person, on-campus position. Must be able to reliably commute and/or relocate to North Bay, ON DUTIES: Support the Academic Division by providing confidential clerical support. Tasks include (but are not limited to) data entry and process facilitation related to academic integrity, assisting with onboarding processes related to approved academic positions Provide clerical support to PAC-related activities including maintenance of records, preparation of correspondence, and organization of meeting logistics Provide backup clerical support to the Deans’ Office including responding to inquiries and processing sensitive/confidential information and correspondence Research, assemble, organize, and produce materials and information for reports, meetings, and presentations as directed Other duties as assigned Applications will be accepted by the Organizational Development and Talent Management Department through our Career Portal at https://www.canadorecollege.ca/about/careers until 12:00 p.m., on the closing date. While we thank all applicants, only those selected for an interview will be contacted. Canadore College is committed to inclusion, diversity, equity, and accessibility.

What you’ll do

The Academic Office Assistant provides confidential administrative and clerical support to the Dean's Office, including data entry and process facilitation. They also assist with academic integrity processes, onboarding, and the organization of meeting logistics for academic committees.

Requirements

Candidates must possess a two-year diploma in Office Administration or an equivalent field. At least one year of experience in a fast-paced, computer-automated office environment is required, along with proficiency in MS Office.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• interpersonal skills · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Data entry
• Customer service
• Communication
• Interpersonal skills
• Organizational skills
• Time management
• Problem-solving
• MS Office suite
• Financial information systems
• Student information systems
• Clerical support
• Record maintenance
• Confidentiality
• Administrative Support
• Office Administration
• Talent Management
• Academic Integrity
• Research
• Clerical Works
• Customer Service
• Information Systems
• Data Entry
• Information Management
• Interpersonal Communications
• Problem Solving
• Microsoft Office
• Organizational Development
• Presentations
• Social Sciences
• Time Management
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Education
• Customer Service & Support
• Academic Officer
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Office Clerks, General