Administrative Assistant, Legal

Job summary

Coordinate information flow, manage incoming mail, schedule appointments, maintain filing systems, and prepare minutes, financial reports, correspondence, and legal documents. Support clients and visitors, handle calls and payments, and process files and paperwork.

Job details

Overview Languages English Education Bachelor's degree Experience 7 months to less than 1 year On site Work must be completed at the physical location. There is no option to work remotely. Work setting General law practice RCMP Responsibilities Tasks Coordinate the flow of information Open and distribute regular and electronic incoming mail and other material Schedule and confirm appointments Maintain filing system Record and prepare minutes of court sessions, meetings or conferences Prepare financial statements and reports Prepare and key in correspondence and legal documents Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage Provide clients with information Answer telephone and relay telephone calls and messages Process money, cheques and credit/debit card payments Greet customers Process files and paperwork Experience and specialization Computer and technology knowledge MS Word MS Office Electronic mail MS Excel MS PowerPoint MS Windows Adobe Acrobat Reader Additional information Security and safety Criminal record check Work conditions and physical capabilities Fast-paced environment Work under pressure Tight deadlines Attention to detail Large caseload Personal suitability Accurate Client focus Dependability Efficient interpersonal skills Excellent oral communication Excellent written communication Organized Reliability Team player Ability to multitask

What you’ll do

Coordinate information flow, manage incoming mail, schedule appointments, maintain filing systems, and prepare minutes, financial reports, correspondence, and legal documents. Support clients and visitors, handle calls and payments, and process files and paperwork.

Requirements

A bachelor's degree and 7 months to less than 1 year of experience are listed. The role requires English, proficiency with Microsoft Office applications and Adobe Acrobat Reader, and the ability to work accurately under pressure in a fast-paced environment; a criminal record check is required.

Listed skills

• Appointment Scheduling · Preferred
• Financial Reporting · Preferred
• Customer service · Preferred
• telephone communication · Preferred
• Payment Processing · Preferred
• Attention to detail · Preferred
• written communication · Preferred
• Organization · Preferred
• Multitasking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Information Coordination
• Mail Handling
• Appointment Scheduling
• Records Management
• Minute Taking
• Financial Reporting
• Legal Document Preparation
• Proofreading
• Client Service
• Telephone Communication
• Payment Processing
• File Processing
• Attention To Detail
• Written Communication
• Organization
• Multitasking

Job areas

• Legal
• Administrative
• Customer Service & Support