Administrative Assistant, Corporate Governance

Job summary

The Administrative Assistant provides coordination support for corporate governance, Board activities, risk management, and accreditation readiness programs. Responsibilities include managing meeting logistics, maintaining corporate records, and supporting member administration and compliance documentation.

Job details

Status: Full-Time, Temporary (Expected Contract Dates: Oct. 12, 2026, - June 25, 2027) Vacancies: One FTE: 1.0 Schedule: Monday - Friday, 8:30 a.m. - 4:30 p.m. Location: Calgary Zone Work model: Primarily work from home Benefits: Yes The Calgary West Central Primary Care Network (CWC PCN) is a non-profit organization committed to a healthier future. As a Primary Care Network, we work alongside hundreds of family doctors (our members) to support the patient-doctor relationship and provide programs and services at no cost to doctor or patient. As the Administrative Assistant, Corporate Governance, you’ll provide administrative and coordination support for the CWC PCN’s corporate governance, Board and committee activities, accreditation readiness, and risk governance programs. You’ll coordinate meetings, schedules, records, documentation, communications, action tracking, and member administration to support effective and organized governance practices. This role is primarily a work-from-home position with occasional in-person responsibilities; therefore, the successful candidate must be located within the Calgary Zone or the surrounding area (e.g., Cochrane, Canmore, Airdrie, etc.). Responsibilities Board and risk governance, councils, and committee coordination Coordinate Board, council, and committee meeting schedules, agendas, deadlines, meeting materials, and logistics. Maintain Board and committee records, action trackers, membership information, corporate filings, and governance documentation. Coordinate Board member onboarding, orientation logistics, evaluations, education sessions, retreats, the AGM, and other governance activities. Support Board recruitment, appointment, election, and transition processes through coordination, documentation, and records management. Coordinate member administration for councils and committees, including recruitment support, onboarding, correspondence, attendance tracking, and recognition activities. Coordinate the collection, compilation, and maintenance of data and supporting documentation required for patient experience and safety reporting. Coordinate administrative activities supporting the Enterprise Risk Management (ERM) program, including meeting coordination, documentation, action tracking, information requests, and maintenance of ERM records and resources. Accreditation Canada coordination Coordinate Accreditation Canada readiness activities, including scheduling meetings, maintaining evidence and documentation, tracking action plans, and supporting ongoing compliance activities. Coordinate the collection and maintenance of evidence and documentation required to demonstrate compliance with applicable accreditation requirements. Track accreditation requirements, action plans, outstanding evidence, and identified follow-up activities and coordinate follow-up with accountable stakeholders. Coordinate accreditation-related meetings, communications, stakeholder engagement, and survey logistics. Maintain accurate and accessible accreditation records and support ongoing organizational readiness activities. Corporate Governance department support Maintain Corporate Governance departmental records, documentation, templates, trackers, and other administrative resources. Provide document preparation, formatting, presentation development, and administrative support. Education: A post-secondary diploma or certificate in the area(s) of policy studies, business administration, public administration, public health, or similar is required. Experience: A minimum of two years’ professional administrative experience is required. A minimum of one year of experience facilitating council or committee meetings, including coordination, preparing agendas, minute-taking and supporting member management, is required. Equivalencies of education and experience may be considered. Technical: Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams). Background check: A clear Criminal Background check is required to start. Why work for us? We have been recognized as an Alberta Top 85 Employer for 2026. The CWC PCN is a leader in the provision of primary care through collaboration, innovation, and teamwork, creating healthy patients and satisfied providers. Employees of the CWC PCN enjoy a competitive salary and benefits package that includes employer-paid premiums for health and dental benefits, health spending/wellness account, eligibility to contribute to our group RRSP plan and receive an employer match, flexible working options, generous vacation and personal time off allowances, education days, as well as professional development opportunities. The CWC PCN is committed to providing a physically, emotionally, and psychologically safe environment for all workers, patients, and visitors. We are also committed to promoting policies internally that ensure team members across the organization feel they belong and can perform to their best capacity in a supportive and respectful work environment. How to apply To apply for this position, please submit your application to the posting on the CWC PCN’s website. When you apply, please include the following: Resume Cover letter Due to the high volume of applications we receive, only those who apply through the CWC PCN’s website will be moved forward in the recruitment process. This is a necessary step as we require important information from our application form. Our hiring practices ensure that all qualified candidates are considered and decisions are merit-based. We invite applicants of all racial and ethnic backgrounds, ancestry, religious beliefs, gender/gender identity, sexual orientation, age, family/marital status, and physical and mental disabilities. The CWC PCN welcomes and encourages applications from persons with disabilities or those needing an accommodation based on any other protected ground. Accommodations are available upon request for candidates participating in the selection process. To request an accommodation, please email careers@cwcpcn.com. We thank all applicants for their interest; however, only shortlisted candidates will be contacted. Posting will remain open until the role is filled.

What you’ll do

The Administrative Assistant provides coordination support for corporate governance, Board activities, risk management, and accreditation readiness programs. Responsibilities include managing meeting logistics, maintaining corporate records, and supporting member administration and compliance documentation.

Requirements

Candidates must have a post-secondary diploma or certificate in a relevant field such as business or public administration. A minimum of two years of professional administrative experience is required, including at least one year of experience facilitating council or committee meetings.

Benefits

• Health benefits
• Dental benefits
• Health spending account
• Wellness account
• Group RRSP plan
• Employer match
• Flexible working options
• Vacation allowance
• Personal time off
• Education days
• Professional development opportunities

Listed skills

• Teams · Preferred
• Microsoft Excel · Preferred
• Documentation · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate governance
• Meeting coordination
• Minute-taking
• Records management
• Risk governance
• Accreditation readiness
• Microsoft Office
• Word
• Excel
• Outlook
• PowerPoint
• Teams
• Documentation
• Action tracking
• Stakeholder engagement
• Board support
• Policy Studies
• Administrative Support
• Time Off Management
• Enterprise Risk Management (ERM)
• Administrative Functions
• Microsoft Word
• Microsoft Excel
• Business Administration
• Management
• Communication
• Public Health
• Corporate Governance
• Document Preparations
• Records Management
• Governance
• Public Administration
• Innovation
• Microsoft Outlook
• Microsoft PowerPoint
• Primary Care
• Risk Governance
• Stakeholder Engagement
• Scheduling
• Coordinating
• Teamwork

Job areas

• Administrative
• Healthcare
• Management & Leadership
• Government & Public Sector
• Corporate Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive