Executive assistant

Job summary

Coordinate administrative policies and daily operations, prepare reports and correspondence, and organize meetings and travel for executives and committees. Provide customer service and administer employment terms under the negotiated collective agreement.

Job details

Work Term: Permanent Work Language: English Hours: 35 hours per week Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 3 years to less than 5 years or equivalent experience Work setting University or college Public school Government administration Education Tasks Compile data to prepare documents Establish and co-ordinate administrative policies and procedures Prepare reports and others documents for consideration and presentation to executive committees and boards of directors Analyze incoming and outgoing memoranda, submissions and reports Prepare and co-ordinate the production and submission of summary briefs and reports Prepare agendas and make arrangements for committee, board and other meetings Liaise with departmental and corporate officials and with other organizations and associations Plan, organize, direct, control and evaluate daily operations Provide customer service Arrange travel, related itineraries and make reservations Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents Administer and deliver the negotiated collective agreement including terms and conditions of employment between union and employer Type and proofread correspondence, forms and other documents Computer and technology knowledge SharePoint MS PowerPoint MS Access MS Excel MS Office MS Outlook MS Word Spreadsheet Area of work experience Human resources Correspondence Business administration/management Security and safety Criminal record check Child Abuse Registry check Work conditions and physical capabilities Fast-paced environment Work under pressure Tight deadlines Attention to detail Large workload Personal suitability Accurate Dependability Efficient interpersonal skills Excellent oral communication Excellent written communication Flexibility Initiative Organized Reliability Team player Hardworking Quick learner Proactive Screening questions Do you have experience working in this field? Do you have the required certifications listed in the job posting? Employment terms options Day Health benefits Dental plan Health care plan Financial benefits As per collective agreement Other Benefits Parking available

What you’ll do

Coordinate administrative policies and daily operations, prepare reports and correspondence, and organize meetings and travel for executives and committees. Provide customer service and administer employment terms under the negotiated collective agreement.

Requirements

Requires a college or other non-university certificate or diploma from a one- to two-year program and three to less than five years of experience, or equivalent experience. The role calls for strong communication, organization, accuracy, dependability, flexibility, and proficiency with Microsoft Office tools; criminal record and child abuse registry checks are required.

Benefits

• Health Benefits
• Dental Plan
• Health Care Plan
• Financial Benefits
• Parking

Listed skills

• Customer service · Preferred
• Microsoft Excel · Preferred
• report preparation · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Policy Coordination
• Report Preparation
• Meeting Coordination
• Executive Committee Support
• Correspondence
• Travel Arrangements
• Customer Service
• Human Resources
• Collective Agreement Administration
• Microsoft SharePoint
• Microsoft PowerPoint
• Microsoft Access
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft Word

Job areas

• Administrative
• Education
• Human Resources
• Management & Leadership
• Government & Public Sector

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