Accounts Payable Clerk

Job summary

The Accounts Payable Clerk is responsible for processing invoices, managing creditor payments, and performing daily financial transactions. They must also reconcile accounts payable ledgers and investigate any discrepancies in vendor statements.

Job details

Birch Mountain Enterprises LP (BME) is hiring a full-time, permanent, Accounts Payable Clerk to support its site contract and finance operations. The successful candidate will manage the day-to-day processing of supplier invoices and related payments, maintain accurate accounts payable records, resolve discrepancies and support timely month-end reporting. This position works closely with vendors, operations personnel and other internal team members to ensure expenses are properly authorized, coded and recorded. WHAT SUCCESS LOOKS LIKE IN THIS POSITION: * Invoices are processed accurately, supported by appropriate documentation and approved before payment. * Vendor statements and ledger balances are reconciled regularly, with discrepancies followed through to resolution. * Payment deadlines and month-end requirements are met through effective organization and communication. * Records are complete, accessible to authorized staff and maintained in compliance with company procedures. Company Background: Established in 2005, Birch Mountain Enterprises is an equal-opportunity employer with over 400 employees throughout the Fort McMurray region. Operating from its main operations in Fort McKay, BME provides vac, water, waste, fuel, and flatbed hauling services to industrial and commercial customers. When you join our team, you join a family of employees dedicated to a safe, enjoyable, and positive work environment. We offer competitive wages and seek candidates who are seeking secure, long-term employment. Duties and Responsibilities: * Process and accurately record supplier invoices and credit notes, ensuring timely completion and compliance with company procedures. * Review and verify invoices against purchase orders, supporting documentation, and required approvals, identifying and resolving discrepancies. * Ensure accurate allocation of expenses to appropriate general ledger accounts, departments, projects, and cost centres. * Prepare payment batches, monitor payment terms, and support timely and accurate vendor payments. * Maintain accurate vendor records, reconcile supplier statements, and resolve outstanding balances or account discrepancies. * Respond to vendor inquiries and collaborate with Operations, Purchasing, and Finance teams to resolve invoicing and payment issues. * Support month-end closing activities, including reconciliations, accruals, accounts payable reporting, and aging reports. * Maintain organized financial records and ensure compliance with company policies, internal controls, confidentiality requirements, and applicable financial regulations. * Assist with financial audits, reporting requirements, and other accounting-related duties as required. * Other duties as assigned Qualifications: * BSc degree in Finance, Accounting, or Business Administration. * Minimum 3 years experience in accounts payable, bookkeeping or a related accounting support role. * Working knowledge of accounts payable processes, invoice matching, reconciliations and basic accounting principles. * Strong data-entry accuracy, numerical ability and attention to detail. * Proficiency with Microsoft Excel, Outlook and other Microsoft Office applications; ability to learn accounting and enterprise software. * Ability to prioritize a high volume of invoices, meet deadlines and maintain well-organized records. * Clear written and verbal communication skills and a professional approach to vendor and internal inquiries. * Ability to handle confidential financial and supplier information with discretion. * Experience in industrial services, transportation, construction or job-cost accounting is an asset. * A high degree of accuracy and attention to detail Must successfully pass BME pre-employment evaluation, D&A, and fit for duty pre-employment screening. Submission: We thank you for your interest in Birch Mountain and remind all candidates that only successful applicants will be contacted. Based on equal qualifications, preference will be given to local candidates.

What you’ll do

The Accounts Payable Clerk is responsible for processing invoices, managing creditor payments, and performing daily financial transactions. They must also reconcile accounts payable ledgers and investigate any discrepancies in vendor statements.

Requirements

Candidates must hold a BSc degree in Finance, Accounting, or Business Administration and possess proven experience in accounts payable. Proficiency in MS Office, strong bookkeeping skills, and the ability to pass pre-employment screenings are required.

Listed skills

• Financial Reporting · Preferred
• Attention to detail · Preferred
• MS-Office · Preferred
• Data entry · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Bookkeeping
• Financial reporting
• Data entry
• Reconciliation
• MS Office
• Spreadsheets
• Invoice processing
• Vendor management
• Financial compliance
• Cost centers
• Expense accounts
• Attention to detail
• Numerical analysis
• Accounts Payable Processing
• Financial Policy
• Accounts Payable
• Accounting
• Business Administration
• Data Entry
• English Language
• Finance
• Financial Statements
• Flatbed Truck Operation
• Invoicing
• Operations
• Proprietary Software
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Accounts Payable Clerk
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks