Executive Assistant, Council and Committees

Job summary

The incumbent provides high-level administrative support to the BCNU Council and committees, including meeting coordination, record keeping, and logistics management. They are responsible for optimizing administrative processes, managing travel and event arrangements, and maintaining professional relationships with senior leadership and stakeholders.

Job details

The BC Nurses’ Union (BCNU) is a strong, dynamic voice for nurses and nursing in British Columbia, representing more than 50,000 members. BCNU provides collective agreement negotiation and support to its members, as well as professional and advocacy services in the field of research, clinical practice, leadership and education. As the voice of the nursing profession in the province, we advocate for nurses and patients to ensure safe, quality, public health care for all. Job Title: Executive Assistant, Council and Committees, Full-Time Reports to: Manager, Board Relations Salary Range: $75,000 - $85,000 annually Starting: As soon as possible Posting Period: October 1 to 10, 2026 Position Overview This is a fast-paced, high-level position within the executive office at the BC Nurses’ Union. The incumbent is responsible for delivering administrative support for the BCNU’s Council (Board) and their committees to enable Council to efficiently and effectively fulfill their governance responsibilities. This position requires a proactive individual committed to service excellence, with an emphasis on project management, event planning and technological skills. As priorities can shift quickly, the EA must be able to cope with unpredictability and have the ability to multi-task and deliver on deadline. Irregular and/or long hours around meetings and events may be required. Significant diplomacy, political acumen and professionalism is required as the individual is expected to communicate and work with a variety of staff, senior BCNU leadership, elected member representatives and external contacts. Confidentiality and discretion are critical in this role. Key Responsibilities 1. Board Governance, Meeting Administration and Record Keeping Meeting Preparation: Works closely with the President and Manager, Board Relations to plan Council meetings, including creating and distributing board packages. Meeting Support: Attends Council and assigned committee meetings to serve as primary staff support, ensuring both in-person and virtual components run smoothly. Minutes and Action Items: May take and prepare meeting minutes and/or other relevant information. Follows established process for approval, distribution and follow-up on action items. Document and Knowledge Management: Organizes and maintains records, terms of reference, committee lists and meeting minutes/action registries, and files, as required. Onboarding and Education: Assists with onboarding new Council members and organizing ongoing Board education sessions. 2. Operations, Process Optimization and Logistics Daily Administration: Provides administrative duties for Council and assigned committees including, but not limited to, meeting calendars, drafting various documents (e.g. spreadsheets, presentations, correspondence), and distributing resources. Travel and Event Logistics: Arranges travel, accommodation, and catering; researches venues for Council functions as required and handles Council logistics for major union events such as the BCNU and CFNU Conventions. System Improvements: Establishes administrative systems and processes, and proactively implements improvements to effectively and efficiently manage current workflows and anticipated future requirements. Financial administration: Be familiar with BCNU member funds and related administrative processes, and other Council-related processes (e.g. Board Development requests) and action requests if required. Travel: Will be required for Council and other related meetings and activities where necessary. 3. Relationship Management, Collaboration and Confidentiality Relationship Management: Maintains respectful and collaborative relationships with Council members, senior leadership, union members, and external contacts. Confidentiality and Privacy: Exercises high-level professionalism with internal and external parties and maintains strict confidentiality with all materials. Project Support: May assist elected officials or senior executives with organizational initiatives and special Council-related projects or events as assigned. Team Backup: Works collaboratively within the Executive Assistant team and provides backup coverage as assigned. Other Duties: Assigned as required to support operational needs. Candidate Qualifications Five years’ progressive experience supporting a Board of Directors and/or a group of senior level executives. Experience working with various committees would be an asset. Excellent interpersonal skills with demonstrated ability to establish and maintain effective working relationships amongst all levels of the organization. An adaptable and flexible team player. Excellent organizational and time management skills. Ability to prioritize, meet deadlines, and work under pressure Demonstrates professionalism, tact, diplomacy, and discretion in dealing with sensitive and/or confidential issues. Ability to manage a high volume of correspondence and to research, summarize, format and index information. Strong attention to detail and accuracy. Approaches work with a positive, proactive, solutions-focused outlook. Ability to communicate effectively both verbally and in writing. Proficiency in minute taking, including responsibility for following up on action items. Advanced technical skills, including MS Office programs and other office productivity tools, with an aptitude to learn new software programs and systems. Experience with Board management tools (e.g., Board Effects) an asset. Why work at BCNU? BCNU speaks up and speaks out for safe, quality, public health care. We pride ourselves in providing protection, representation, and services to all members and in supporting our employees. Our organizational values are rooted in respect, integrity, and collaboration, guiding us in building a workplace culture where everyone feels they can bring their authentic selves to work. We recognize and prioritize cultural and psychological health and safety. As part of our dedication to equity and justice, we honour the Truth and Reconciliation Commission's calls to action and are actively engaged in advancing Indigenous-focused initiatives. We offer an inclusive workplace with a comprehensive range of benefits and resources to promote well-being, career growth and work-life balance. This includes but is not limited to: Competitive compensation and extended health and dental benefits package Municipal Pension Plan 4 weeks vacation entitlement to start Hybrid work environment Education and professional development opportunities If you are seeking an opportunity to join a passionate and committed team, we’d like to hear from you! Please also reach out to us at talentacquisition@bcnu.org to let us know of any accessibility needs you may have or accommodations you may require through our application and selection process.

What you’ll do

The incumbent provides high-level administrative support to the BCNU Council and committees, including meeting coordination, record keeping, and logistics management. They are responsible for optimizing administrative processes, managing travel and event arrangements, and maintaining professional relationships with senior leadership and stakeholders.

Requirements

Candidates must have at least five years of progressive experience supporting a Board of Directors or senior executives. The role requires advanced technical skills, excellent organizational abilities, and the capacity to handle sensitive information with discretion and diplomacy.

Benefits

• Extended health benefits
• Dental benefits
• Municipal pension plan
• 4 weeks vacation
• Hybrid work environment
• Professional development opportunities

Listed skills

• Time management · Preferred
• Process Optimization · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Board governance
• Meeting administration
• Minute taking
• Project management
• Event planning
• Document management
• Process optimization
• Financial administration
• Relationship management
• Confidentiality
• MS Office
• Time management
• Communication
• Diplomacy
• Technical proficiency
• Administrative Support
• Tactfulness
• Workplace Inclusivity
• Relationship Management
• Record Keeping
• Professionalism
• Workflow Management
• Board Governance
• Ability To Meet Deadlines
• Advocacy
• Administrative Functions
• Working With A Board Of Directors
• Research
• Reconciliation
• Management
• Spreadsheets
• Clinical Practices
• Public Health
• Event Planning
• Governance
• Leadership
• Interpersonal Communications
• Knowledge Management
• Project Management
• Taking Meeting Minutes
• Microsoft Outlook
• Multitasking
• Negotiation
• Operations
• Presentations
• Process Optimization
• Productivity Software
• Time Management
• Travel Arrangements
• Writing

Job areas

• Administrative
• Management & Leadership
• Healthcare
• Government & Public Sector
• Executive Council
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants