Temporary Administrative Assistant

Job summary

Provides administrative and word-processing support to Advocacy department staff, including preparing and proofreading documents, maintaining files and databases, and compiling reports. Also handles correspondence and enquiries, invoices, meeting minutes, appointments, travel arrangements, mail distribution, and website and calendar updates.

Job details

TEMPORARY ADMINISTRATIVE ASSISTANT (L3) BCGEU ADVOCACY DEPARTMENT JOB ID: P0071 Job Title: Administrative Assistant (L3) – Advocacy Department Location: 4911 Canada Way, Burnaby, BC V5G 3W3 Duration: Temporary 9-month or return of incumbent Wage Rate: $36.79 - $40.07 per hour Job Summary: Reporting to the Director and Associate Directors of Advocacy, the Administrative Assistant provides administrative and word processing support to staff representatives as needed within the Advocacy department. Key Responsibilities: Will include processing a variety of documents including reports, memoranda, forms, leaves of absence, meeting notices, legal documents compiling books of authorities and exhibits under the direction of servicing reps; inputting all files into a grievance database and updating hearing/arbitration reports; compiling quarterly statistical Advocacy reports for PE meetings; processing invoices from outside professionals; maintaining daily bring forward system; maintaining files, logbooks, statistics and records; answering general enquiries; receiving and distributing mail; typing documents including correspondence and agreements from handwritten or draft; drafting replies to general correspondence; signing routine correspondence; making appointments and travel arrangements; taking minutes of meetings; proofreading and correcting documents; operating office and mail centre equipment including photocopiers; updating and maintaining database information and producing reports; maintaining BCGEU website and calendars; responding to general enquiries and complaints; other related duties as required. Education & Relevant Experience: Applicants must have 2-4 years' administrative experience; high school graduation supplemented by administrative training; excellent keyboarding (40 - 50 wpm); excellent Microsoft Word and Excel skills; excellent communication, spelling and grammatical skills; an aptitude for organization and detail; good telephone manner; the ability to set priorities and work within time limits; database and arbitration preparation experience an asset. HOW TO APPLY: Please note that temporary and probationary employees are not eligible for remote work arrangements. The BCGEU supports employment equity. Indigenous workers, workers of color, women, 2SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU. Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job ID in the subject line when submitting your application. Applications with multiple attachments may be rejected. Resumes will be accepted by e-mail to: recruitment@bcgeu.ca

What you’ll do

Provides administrative and word-processing support to Advocacy department staff, including preparing and proofreading documents, maintaining files and databases, and compiling reports. Also handles correspondence and enquiries, invoices, meeting minutes, appointments, travel arrangements, mail distribution, and website and calendar updates.

Requirements

Requires 2–4 years of administrative experience, high school graduation supplemented by administrative training, and keyboarding speed of 40–50 words per minute. Applicants should have strong Microsoft Word and Excel, communication, spelling, grammar, organization, and prioritization skills; database and arbitration preparation experience is an asset.

Listed skills

• written communication · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• report preparation · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Word Processing
• Microsoft Word
• Microsoft Excel
• Keyboarding
• Document Processing
• Database Management
• Report Preparation
• Arbitration Preparation
• Proofreading
• Written Communication
• Organization
• Attention to Detail
• Prioritization
• Minute Taking
• Travel Arrangements

Job areas

• Administrative
• Legal
• Customer Service & Support

More jobs from BC General Employees' Union (BCGEU)