Administrative Assistant, Terminal Maintenance

Job summary

This role provides administrative support to the maintenance department, including scheduling, payroll data entry, and reporting via the CMMS system. Additionally, the assistant manages service procurement processes, including obtaining quotes, creating purchase orders, and overseeing transaction lifecycles.

Job details

Job Description ADMINISTRATIVE ASSISTANT, TERMINAL MAINTENANCE Tsawwassen Casual We are seeking a highly motivated, experienced and qualified Administrative Assistant to fill a casual position at Tsawwassen Terminal. This position performs administrative support to the maintenance department including; phone support, scheduling meetings, appointments and conference calls; prepares and distributes minutes; generates, enters and maintains schedule and time collection payroll system data; data entry and reporting using CMMS system (Maximo); assists staff by resolving pay queries and completing other documentation, making travel arrangements; coordinates and manages training requirements; responsible for service procurement by following accounting rules, obtaining quotes, gathering bids, creating purchase requisitions, purchase orders, receiving and managing the lifecycle of all transactions. In addition to relevant training and experience, you have 3-5 years of Administrative experience in a maintenance or construction office and hold a certificate or diploma in office administration and/or significant experience in a fast paced industrial environment. Experience using the CMMS system (Maximo) would be considered an asset. Please also note that a valid driver’s licence is required for this position, and occasional travel to other work locations will be required. Join us! If this sounds like your next great career move, please submit your cover letter and resume by October 7, 2026. "We sail to serve and connect the people and the coast of BC” At BC Ferries, our people are at the heart of delivering safe and reliable service along 1,600 km of coastline. Every day, we connect communities and move tens of thousands of passengers and vehicles across our 25 routes through the dedication, expertise and hard work of our teams. Guided by a shared commitment to safety, service, inclusion, and local commitment, we offer meaningful work, opportunities for growth, and the chance to make a positive impact. Whether you work onboard our vessels, in our terminals or behind the scenes, you'll play an important role in connecting people, supporting communities, and keeping coastal BC moving. We support employment equity and diversity in the workplace and we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace. We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.

What you’ll do

This role provides administrative support to the maintenance department, including scheduling, payroll data entry, and reporting via the CMMS system. Additionally, the assistant manages service procurement processes, including obtaining quotes, creating purchase orders, and overseeing transaction lifecycles.

Requirements

Candidates must have 3-5 years of administrative experience in a maintenance or construction environment and hold a certificate or diploma in office administration. A valid driver's license is required, and experience with Maximo is considered an asset.

Listed skills

• Administrative Support · Preferred
• Reporting · Preferred
• Data entry · Preferred
• scheduling · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Scheduling
• Data entry
• Payroll system management
• CMMS
• Maximo
• Procurement
• Purchase requisitions
• Purchase orders
• Travel arrangements
• Meeting coordination
• Reporting
• Documentation management
• Time collection
• Employment Equity
• Administrative Support
• Office Administration
• Payroll Systems
• Administrative Functions
• Self-Motivation
• Accounting
• Data Entry
• IBM Maximo
• Phone Support
• Purchasing
• Travel Arrangements

Job areas

• Administrative
• Transportation
• Construction
• Logistics
• Maintenance Administrative Assistant
• Maintenance Helper / Assistant
• Odd Job Persons
• Helpers--Installation, Maintenance, and Repair Workers